Northback Holdings Corporation

Executive Assistant (Maternity Leave Coverage)

Executive Assistant (Maternity Leave Coverage)
Notice info
LocationCalgary, AB
Job Typefull time
On-site
Mining

About This Job

Northback is a Canadian company focused on the development of the Grassy Mountain steelmaking coal project in Crowsnest Pass, Alberta.

We are currently seeking an experienced Executive Assistant to join our team in Calgary. Reporting to the Chief Commercial Officer, the Executive Assistant will play a vital role in providing executive support and ensuring that the Northback Calgary office operates in an efficient and well-organized manner. This role will collaborate with the Blairmore Office Manager to effectively manage overlapping responsibilities and provide backfill coverage as required. Responsibilities include executive administrative assistance, overseeing office administrative functions, event planning and special projects as assigned.

Pre-employment Drug Test: An offer of employment for this position will be conditional on an applicant passing a pre-employment drug test. This test assesses for use of drugs including cannabis. Failure to pass a pre-employment drug test may prevent an applicant from being hired.


SPECIFIC DUTIES AND RESPONSIBILITIES

Provides professional executive support for the CEO and other senior leaders
Manages executive schedules and email
Manages executive expense claims
Coordinates travel and accommodations
Attends meetings and takes formal minutes as required
General office administration duties as required
Plans and sets up corporate events
Supports special projects as directed


QUALIFICATIONS AND EXPERIENCE

Progressive administrative experience, with a minimum of 5 years’ experience supporting senior leadership in an executive assistant role
Must be assertive, comfortable with continuously evolving daily tasks, and able to pivot when necessary
Must be comfortable with technology and have strong computer skills
Highly proficient in MS Office (Word, PowerPoint, Excel and Outlook) and MS Teams
Event planning experience is an asset
Excellent interpersonal and communication skills
Ability to interact well with others
Strong organizational skills with the ability to multi-task and meet deadlines
Strong attention to detail
High ethical standards with a commitment to professionalism, discretion, and confidentiality


LOCATION

This is a full-time role for a 12-month term, based in our office in downtown Calgary, Alberta.

Qualified candidates are asked to create a profile and submit a cover letter and resumé electronically.

We appreciate that it takes time and effort to tailor a cover letter and resumé for a job application and will endeavor to respond to all applicants who do so.

Please note that prior to an offer of employment, all position-required credentials will be verified.

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