Eastern Administrative Assistant

# POSITION SUMMARY

This position provides difficult and varied secretarial, public contact, clerical and administrative support for the Senior Officer with an emphasis on relieving as much administrative detail as possible. Work affords considerable independence, giving information, receiving complaints, and performing other public contact work. Performs duties which require taking and transcribing dictation, i.e,. meetings, etc.

# REPORTING RELATIONSHIPS

- Reports to: Senior Officer

# MAJOR RESPONSIBILITIES

- Provide administrative support by receiving and routing calls, opening, and distributing mail, the preparation of correspondence and reports and the maintenance of files for the division.

- Organizes annual budget and prepares reports and statistical data.

- Prepares forms, charts, etc. for the cooperative as needed.

- Maintains the Senior Officer’s calendar of appointments and meetings.

- Prepares contract packages for RUS or to go out to bid.

- Serves as a liaison between departments and within the department.

- Observes all safety rules.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities required of personnel so classified.

The Administrative Assistant shall be required to perform any other duties assigned in order to fulfill the objectives of the Cooperative.

# EXTERNAL RELATIONSHIPS

- Member-Consumers: Responds to their inquiries and resolves problems or directs to supervisor or appropriate personnel.

- General Public: Maintains good relations in all contacts with the general public.

Required Skills

Equipment Operated: Position utilizes computer terminals, calculators, and other standard office equipment in the completion of duties.

Abilities and Skills: Must be able to carry out a variety of activities which require a high degree of accuracy and attention to detail. A knowledge of word processing and spreadsheet applications is required.

Physical Effort: Must be able to perform the activities listed in the position description. These activities are typically performed sitting, walking, and standing.

Working Conditions: Most position activities are performed at a desk in an office environment

Required Experience

Job Knowledge, Training, and Experience: Position performs a variety of clerical and secretarial duties which require good grammar and spelling skills. A knowledge of typing, data entry, and record keeping is required. This is normally acquired through the completion of commercial courses leading to a high school diploma or equivalent and at least 3-4 years work experience. Previous office experience should include exposure to utility operations and the preparation of statistical reports. Knowledge of word processing and spreadsheet software, such as MS Word, Excel, Access, and Power Point is required.

After an offer of employment has been made, a physical examination will be required which will include both drug and alcohol testing.

DEADLINE TO APPLY: MONDAY, AUGUST 25, 2025 BY 5:00PM

Magic Valley Electric Cooperative is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans, and the disabled are strongly encouraged to apply.