Corporate Office Admin

Primary Engineering and Construction Corporation (Primary) is a leading provider of professional engineering and construction services. Our diverse teams and inclusive culture are the core that powers Primary, enabling us to tailor solutions to clients' and Engineering communities’ specific needs through listening to and embracing unique perspectives. Primary connects them to what is possible today and provides a solid foundation for tomorrow.

We offer an extensive array of comprehensive engineering design and design/build services encompassing power system engineering, design-build services for utilities, joint use and telecommunication design, traffic and transportation engineering, and renewable energy systems. These services cater to a diverse range of clients, including electric utility companies, developers, builders, commercial and industrial businesses, mining companies, government, and private contractors. We are driven to build long-term relationships with both our customers and employees.

At Primary, we are dedicated to fostering an open and safe environment where all voices, whether from our team members, clients, or community, are valued and heard. As we grow our company, we remain committed to breaking down barriers and creating new opportunities within our industry.

About The Role

We are seeking an Office Administrator for our Corporate office in Calgary. The Office Administrator assumes stewardship over the smooth day to day operation of the office environment. In addition to providing general administrative support, they manage various servicing contracts, fleet maintenance, events planning, office stock and equipment, and the office expenses.

By proactively soliciting feedback and actioning improvements, the office administrator is constantly working to foster an efficient, positive environment for everyone who works there.

Responsibilities

General Administration

- Greet and welcome visitors in a professional and friendly manner.

- Answer, screen, and direct incoming calls and emails.

- Maintain visitor logs as required.

- Keep the reception area organized, clean, and presentable.

- Coordinate office communications.

- Support internal departments with clerical, scheduling, and reporting tasks.

- Shipping and receiving.

Facilities Administration

- Coordinate work with the property manager.

- Coordinate office maintenance and repairs.

- Coordinate new hire orientations (key fob, alarm code, tours).

- Manage office service contracts (Printer, alarms, shredding, snow removal etc…)

- Order and maintain kitchen and office supplies and equipment.

- Work with the local Joint Health and Safety Committee representative and managers to support Health & Safety initiatives and ensure proper procedures and resources are in place.

Office Culture

- Organize and lead employee engagement activities.

- Plan and execute on large office events (Christmas parties, office BBQs, etc.).

- Administer regular employee recognition program for the company.

Fleet Administration

- Maintain inventory of local vehicles, registrations, insurance, and compliance documentation.

- Track and schedule regular vehicle maintenance, servicing, and safety inspections.

- Liaise with vendors for repairs, maintenance, and fleet services.

- Other fleet administrative tasks as required.

Qualifications & Skills

- Proven experience in office administration and/or HR, safety, or fleet coordination.

- Strong organizational, multitasking, and time management skills.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management.

- Ability to maintain confidentiality and handle sensitive information.

- Strong interpersonal skills with a customer-service focus.

Why Join Primary?

At Primary, We Don’t Just Deliver Engineering And Construction Solutions — We Build Careers, Communities, And Lasting Partnerships. Here’s What Sets Us Apart

- Competitive Compensation: Our total rewards package includes competitive salaries, annual bonuses, company matching RRSP, generous vacation allowances and flex / PTO days, extended health and dental benefits, including a Health Care Spending Account and an Employee and Family Assistance Program, and more.

- People-First Culture: We believe that great work starts with great people. Our collaborative and inclusive culture fosters open communication, mutual respect, and a genuine sense of belonging.

- Innovation Meets Impact: With over 20 years of experience delivering infrastructure solutions across Canada, we’re known for our forward-thinking approach and commitment to quality.

- Growth & Development: We invest in our people. We offer mentorship, training programs, and opportunities to expand your skills across disciplines and projects.

- Flexibility & Work-Life Balance: Our flexible work schedules and hybrid work options (where applicable) support a healthy work-life balance.

- Commitment to Safety & Integrity: Safety is our top priority — in our field work, our offices, and our culture.

How to Apply

If you are ready for a new challenge and want to make a difference in the industry, please click the link to apply. If this role isn’t quite right for you, check out our careers page for other available opportunities. Careers - Primary Engineering and Construction Corporation

Candidates must be legally eligible to work in Canada at the time of application.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.