Hilcorp

Contract - Document Controls Specialist

Anchorage, AK

full_time

About This Job

Job Objective

To facilitate best practices regarding the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.

Essential Job Responsibilities

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Facilitate the proper care, custody, and control of compliance-controlled documents.

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Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.

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Perform document control functions and deliver professional results in a timely and efficient manner.

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Provide customer support and training on document control procedures and standards.

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Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)

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Collect and provide information to support compliance audits.

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Gather statistical data (document control metrics) to support project requests.

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Train and mentor fellow Document Controls Specialists and support personnel.

Other Job Responsibilities

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Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.

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Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.

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Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.

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Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.

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Supports company vision and mission.

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Adheres to established work schedule, attendance standards and is punctual to work and meetings.

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Other duties as assigned by management.

Qualifications

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Three (3) to five (5) years minimum of experience in oil and gas document controls.

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Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-built, Turnover processes, and technical close-out.

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Understanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).

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Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.

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Excellent communication skills with the ability to accurately solve problems.

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Highly competent interpersonal and influencing skills to tactfully and diplomatically manage ambiguity, conflict and uncertainty in a culturally diverse environment.

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Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.

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Ability to perform tasks and achieve results with a high degree of accuracy, precision, and excellent grammar.

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Excellent administrative and organizational skills.

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Professional understanding of templates, functions and styles.

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Expertise in the use and application of the following software:

+ Required: Microsoft Office (Excel, Word, PowerPoint, and Outlook) + Documentation repository database software:

- FileTrail - Documentum/OpenText

+ SharePoint + AutoCAD Viewer (preferred)

Education Requirements

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Preferred: Bachelor’s Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role.

Certifications, Licenses, Registrations

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N/A

Similar Jobs

Contract - Document Controls Specialist

About This Job

Other Job Responsibilities

Qualifications

- FileTrail - Documentum/OpenText

+ SharePoint + AutoCAD Viewer (preferred)

Education Requirements

Certifications, Licenses, Registrations

•N/A

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