Construction Coordinator - Administrative Assistant

Elevation Land Solutions has a unique opportunity for a confident, passionate, innovative professional looking for a growth opportunity with a progressive land development civil engineering firm. Our next Construction Coordinator will be a key team member in supporting process and system improvements while working closely with various levels of the construction department. This position is an important contributor to the success of the construction team.

This employee is responsible for supporting the Construction Management (CM) and Administration (CA) team in servicing the needs of the Construction Managers (CM) and the Construction Division. This employee is a member of the Construction team reporting to the Assistant Division Manager. This employee will receive training in specific support job functions from the construction department. The workload/priorities for this employee are set by Assistant Division Manager and Division Manager.

ACCOUNTABILITY & DUTIES

· Exemplifies executive presence and engages confidently with clients, contractors, jurisdictional staff, and firm leadership.

· Learns and understands high-level aspects of Elevation’s projects, communities, and the broader industry.

· Serves as a community- and industry-engaged leader with a collaborative, servant-leadership mindset.

· Works effectively with a range of personality types in strategy development and execution.

· Applies excellent planning, management, research, and analytical skills to support project outcomes.

· Uses persuasion and persistence to achieve results and move initiatives forward.

· Builds and nurtures authentic, long-term professional relationships.

· Demonstrates strong follow-through and results-driven accountability in daily responsibilities.

· Maintains strong organizational and detail-oriented practices to manage tasks and timelines.

· Leads and mentors team members while promoting a supportive, collaborative environment.

· Relies on sound judgment and prior experience to plan and accomplish goals independently.

· Exhibits self-motivation, dependability, and a team-first attitude.

· Coordinates with developers, consultants, and contractors as directed by the CM.

· Organizes and documents project team and client meetings, including accurate meeting minutes.

· Prioritizes and sorts incoming CM emails to ensure timely responses and task follow-up.

· Supports CM/Project Manager (PM) budget meetings with timely coordination and updates.

· Assists with maintaining project schedules to achieve one-year warranty acceptance at project completion.

· Manages warranty-related tasks, including bond cancellation inspections and documentation.

· Assists with constructability reviews by supporting the CM’s oversight responsibilities.

· Responds professionally to client requests and ensures evolving project needs are addressed.

· Attends off-site meetings (job sites, city offices, council meetings) to support CM efforts as needed.

· Manages and tracks submittals to ensure timely review, processing, and return.

· Supports the CM in managing the final project acceptance process and associated tasks.

· Coordinates proactively with PMs and internal divisions to meet deadlines.

· Assists Construction Administrators (CAs) and supports overall CA/CM efforts as needed.

· Helps develop training materials and document internal construction processes.

· Completes other tasks as assigned by the construction department.

Requirements

Education/Experience

· Minimum High School Diploma; Associates degree or higher preferred.

· Proficiency in Microsoft Office, Excel, Word, and Outlook.

· 4 years of relevant experience.

· Experience in construction, engineering, architectural or related industries preferred.

Benefits

* Health Care Plan (Medical, Dental & Vision)