Bookkeeper/Administrative Assistant

Maintain & Develop systems to account for financial transactions using a Chart of Accounts

Prepare financial reports by collecting, analyzing, and summarizing account information and trends

Perform detailed research/adjustment functions

Maintain and balance subsidiary accounts by verifying, allocating, and posting transactions and reconciling entries

Maintain and balance general ledger by transferring subsidiary account summaries, prepare trial balance and reconciling errors

Prepare profit and loss statement and balance sheet

Monitor firm’s assets

Assists with budget preparations

Assist accountants with tax preparations

Comply with federal, state and local SAFS Rules (Statement of Financial Accounting Standards) by studying and enforcing adherence to policies and procedures; filing reports and advising management on needed actions

Answer telephones and direct the caller to appropriate team member; takes and retrieves messages

Provide callers with information such as company address, directions to company, company website and other related information

Greets and directs visitors to the company; manages reception area to maintain a professional image

Receive, sort and forward incoming mail

Assist in the ordering, receiving, stocking and distribution of office supplies

Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc.

Type correspondence and reports; edit and update various spreadsheets

Maintain confidential records and files

Act as assistant to the General Manager

Perform other related duties as required

1-3 years related experience

Ability to read, write and comprehend instructions, correspondence and memos.

Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization

Ability to calculate figures and amounts such as discounts, interest, percentages and volume.

Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs

Proficiency with Quickbooks Desktop

Excellent analytical, problem solving and decision making skills; high degree of accuracy, attention to detail and confidentiality

Regularly spend long hours sitting and using office equipment and computers

Regularly move from sitting to standing positions effortlessly

Regularly work on repetitive tasks

Regularly use hands and fingers to handle, control or feel objects

Regularly see details of objects that are less than a few feet away

Regularly speak clearly so listeners can understand

Regularly understand the speech of another person

Frequently bend to file and maintain files

Occasionally lift 5-10 pounds

Dental insurance

Health insurance

Paid time off

Retirement plan

Vision insurance

Day shift

Monday to Friday