Who We Are:
GMB Powerline Services pledges to our customers, colleagues, and community members to provide the very best in industry standards for restoring electrical services. We are a family owned and operated organization based out of West Virginia. We service the lower Southeast, upper Northeast and reach as far as the Midwest to help maintain and restore power to the communities we serve. We pull our crews together from our satellite locations to quickly and efficiently answer the call. When a call comes in for the probability of an outage we will travel near and far to aid in the restoration of downed lines.
We give back to our local communities and support our IBEW family. We pull together and work as a close-knit team bound together by our mission and values, always striving for operating excellence. We are working on expanding our fleet operations and increasing both our corporate staff and full-time crew members. GMB Power Line Services LLC operates as well as it does, because our crews and staff are willing to go the extra mile.
Position Summary:
The Billing Specialist at GMB Powerline Services, LLC plays a key role in ensuring accurate and timely invoicing, payment tracking, and financial documentation for accounts receivable and payables supporting the proper hand offs between operations and the billing team. This role involves generating and submitting invoices, managing payments, reconciling accounts, and resolving any discrepancies in billing. The Billing Specialist will collaborate with internal teams to ensure billing practices align with contractual agreements and maintain financial accuracy. This position is vital to ensuring the company’s cash flow is managed effectively and that all billing processes run smoothly and efficiently. They will partner closely with the logistics team to ensure rosters, time cards and other related documentation are submitted timely, accurately and within the standard set forth by leadership and our contractual agreements.
Key duties and responsibilities:
Accounts Receivable Responsibilities
•Process accounts and incoming payments in compliance with financial policies and procedures.
•Generate and issue accurate bills for services rendered, ensuring that all relevant charges are correctly applied and billed to the customer within required timelines.
•Prepare and submit accurate invoices by ensuring all billing items (labor hours, equipment usage, additional services, etc.) are captured and invoiced in alignment with contractual agreements.
•Make and process bank deposits, ensuring all incoming payments are properly documented and deposited into the correct accounts in a timely manner.
•Create, assign, and issue invoices to customers within required timelines.
•4 Business Days Post Storm Release for GMB Powerline Services, LLC,
•5 Business Days Post Storm Release for Subcontractors.
•Ensure compliance with utility billing standards and contractual requirements.
•Calculate and apply correct rates for emergency restoration services and storm-related work, including mobilization, equipment, working time and de-mobilization fees, and additional charges related to urgent repairs or labor outside normal work hours. Generate financial statements and/or reports detailing accounts receivable status.
Payment Tracking and Follow-Up
•Monitor daily transactions in field ops expense management platform, maintaining balance at required thresholds; ensuring all expense requests are approved/processed/denied.
•Manage collections and resolve any discrepancies in billing or payment, liaising with clients and internal teams to facilitate prompt resolution.
•Reconcile accounts receivable ledgers and logs through cross-referencing with invoicing records to ensure all payments are correctly applied and recorded to the appropriate accounts.
•Verify discrepancies and resolve client’s billing issues.
•Facilitate payment of invoices due by sending bill reminders and directly contacting clients.
Billing Support, Documentation & Daily Reconciliation
•Updating accounting records (Processing and recording transactions including QuickBooks and AR Logs) for issued invoices, processed payments, new balances, and contact information.
•Processing, verifying, and posting receipts for services rendered.
•Maintaining records regarding payments and account statuses.
•Filing paperwork and contacting clients to discuss accounts.
•Provide documentation and support billing during audits, ensuring that all required records are up-to-date and readily available.
•Collaborate with project managers, field supervisors, and the operations team to ensure all billable services and additional charges are captured and included in the invoices.
•Work with leadership to establish a daily reconciliation process to monitor factored invoices processing and payments.
Accounts Payable Invoice Processing
•Ensuring bills, invoices and wires are recorded accurately within a master ledger and accounting tracking mechanisms/systems.
•Processing invoices into system
•Cutting checks to vendors, sending wire transfers and recording payments
•Reviewing payable statements
•Handling vendor payment inquiries
•Processing the monthly AP accrual
•Process and review the expense reports
•Process and review the credit card statements
•1099 Year-end filing process.
•Assist audit processes as requested by supervisor.
Contract and Service Agreement Compliance
•Ensure that all billing practices align with the terms outlined in service agreements and contracts.
•Work closely with clients and utility representatives to negotiate billing terms as necessary, based on specific conditions or contractual modifications.
Relationship Mgt, Systems Upkeep and Process Administration:
•Establishing and maintaining relationships with new and existing vendors.
•Keeping vendor contact records current and updated.
•Manage accounting software and other programs, systems and external vendor applications.
•Analyzing workflow processes and documentation of processes.
•Maintenance of functional SOPs and records in accordance with company standards.
•Other Duties as assigned by Manager.
Education Requirements & Experience Qualifications:
•Bachelor's degree in Accounting, Finance, or Business Administration required.
•Minimum of 5 years experience in billing, accounts receivable, or financial administration in utility field required.
Technical Skills
•Familiarity with utility billing standards.
•Proficient in Microsoft Office Suite (Excel, Word, Outlook).
•Experience with accounting software (QuickBooks, Sage, etc.).
•Ability to manage large volumes of detailed data accurately and efficiently, ensuring that all invoicing is comprehensive and correct.
•Must be comfortable with financial software and billing systems.
•Ability to analyze contracts, rate structures, and work reports to identify appropriate billing codes and charges for invoicing purposes.
•Must be highly organized to manage multiple billing cycles, customer accounts, and financial documentation in a timely manner.
Complexity
1. Supervisory responsibility:
•This position has no direct supervisory responsibilities.
1. Scope/Financial Responsibility
•This position has a direct impact on the company’s cash flow and financial accuracy by ensuring timely and accurate invoicing. The position involves handling financial transactions, managing accounts receivable, and ensuring the company is compensated for services.
Job Type:
Full-Time, Hourly (Non – Exempt) Overtime Eligible
Benefits:
•Health Insurance Options
Physical Requirements:
•Ability to sit for extended periods of time.
•Frequent use of hands and fingers to type.
•Availability to view a computer screen for extended periods of time.
•Ability to walk short distances within the office or warehouse environment as needed.
Schedule:
•Varies Due to Nature of Industry (M-F)
•Occasional Weekend Hours Required
full_time
