Clipper Oil

Billing & Invoice Specialist

LocationSan Diego, CA
Job TypeFull-time
Salary$55,000-$70,000

About This Job


Company Background:

Clipper Oil is a worldwide wholesaler of marine fuels and lubricant oils specializing in supplying vessels throughout the Pacific Ocean. Established in 1985, Clipper Oil has been a proven supplier of quality fuels, lubricants and services to the maritime community for over 40-years, serving hundreds of ports worldwide. Operating internationally from our headquarters in San Diego, we maintain offices in Singapore, American Samoa and warehouses in the Pacific Islands. Our clients include commercial fishing fleets, military/government vessels, cruise ships, mega yachts, tugboats, cargo ships, container ships, tankers, research vessels, power generation facilities, service stations and more.


Position Summary:

Clipper Oil is currently seeking a full-time, reliable, highly detailed oriented, confident, career driven individual to fill our Billing & Invoice Specialist position. This is an integral position in a casual but hard-working office environment. We operate a small, fast-paced and team-oriented office where priorities often shift. Our dedicated team is driven by the rewarding mission of our organization. The candidate must have strong organizational and communication skills and display a high degree of professionalism with clients, suppliers, and co-workers.

Day-to-Day Duties/Primary Responsibilities Include (but are not limited to):

Customer Invoicing & Billing: Prepare and issue accurate customer invoices, ensuring timely processing and alignment with contract terms and delivery documentation

Sales & Purchase Order Processing: Oversee the end-to-end creation, review and tracking of sales and purchase orders, averaging approx. 15-20 per day, with a focus on accuracy, compliance and timely fulfillment

Document Management & Compliance: Oversee the collection, organization and follow-up of essential paperwork with internal teams and external partners to ensure accuracy and timely completion of orders

Invoice Review & Approval: Review incoming invoices for accuracy, ensure alignment with internal policies and vendor terms and submit for approval in accordance with financial controls

Excel Spreadsheet Management: Regularly update, manage, and audit multiple Excel spreadsheets to track order status, financial data and performance metrics


Requirements/Skills to include:

BS/BA degree in Accounting or Finance or Related Field

Minimum of 2 years of business experience in a similar office environment or other relevant work experience

Proficiency in QuickBooks, NetSuite and/or Microsoft Dynamics 365 Business Central is preferred, but not required

Proficiency in Microsoft Excel is mandatory. Candidates must be highly comfortable working in Excel, including using formulas, filters, lookups, etc.

High level of analytical skills and VERY GOOD WITH NUMBERS

Must understand complex principles and practices of accounting
Self-starter able to prioritize and manage multiple projects and deadlines effectively
Strong work ethic, detail-oriented, structured, analytical, logical, proactive, service-oriented and dependable

Good interpersonal skills and comfortable working in multi-cultural environments

Resourceful and results-driven with an ability to multi-task and solve problems

Excellent organizational, communication, time-management and proofreading skills

IT proficient. Excellent knowledge of all Microsoft Office applications (Outlook, Excel, Word, etc)

Benefits:

Full-time benefit eligible position including medical and dental benefits.

Salary commensurate with experience.

Full background/credit check will be performed on final candidates prior to hiring.


Job Type: Full-time


Pay: $55,000.00 - $70,000.00 per year


Benefits:

401(k)

Dental insurance
Health insurance
Paid time off


Schedule:

8 hour shift
Monday to Friday


Work Location: In person

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