Horizon Construction Group

Billing & Compliance Specialist (Construction)

Madison, WI

$45,760-$54,080

About This Job

Description:

Join Horizon Construction Group Inc. as a Project and Office Coordinator and be part of a thriving team! Our unwavering commitment to our team has earned us the honor of being a Top Workplace for the sixth consecutive year, highlighting our dedication to fostering a supportive and dynamic work environment.

In 2024, we set a company record by breaking ground on 2,900 multifamily units throughout the Midwest, leading to our recognition as a Top 25 Builder by the National Multifamily Housing Council, ranking #15. This achievement underscores our strength and stability in the industry.

As a 2025 Platinum Level STEP Award winner through ABC-WI, we prioritize safety and quality in all our projects. At Horizon Construction Group Inc., you'll be able to grow professionally, work on exciting projects, and be part of a team that values your contributions. Join us and build a brighter future together!

Accounts Payable:

•

Route overhead and payment request invoices for approval and post them accordingly.

•

Authorize subcontractor draw payments using Textura Payment Management.

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Process joint check payments for subcontractors as needed.

Billings:

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Prepare and finalize monthly draw requests for submission to project owners.

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Ensure timely submission of lien waivers to title companies to facilitate owner payments.

Contract Compliance:

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Verify compliance of all required documentation.

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Review subcontractors draw payouts and follow up on missing documentation.

Lien Waivers:

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Manage the timely collection and submission of lien waivers to title companies.

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Obtain second-tier supplier/subcontractor waivers and Supplier Affidavits.

Project Closeout:

•

Ensure receipt of all required closeout documentation, including warranties, final lien waivers, and operations & maintenance (O&M) manuals.

Additional Responsibilities

•

Participate in ongoing professional development to maintain and enhance technical knowledge.

•

Conduct monthly audits to ensure system accuracy and integrity.

•

Track and manage use tax documentation.

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Perform other duties as assigned.

Requirements:

A. Education, Experience, Licenses & Certifications

•

High school diploma required.

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Associate or bachelor’s degree in accounting, or 2–5 years of equivalent work experience required.

•

Experience in construction accounting is preferred.

B. Required Knowledge & Skills

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Strong verbal and written communication skills for effective interaction with clients, vendors, third parties, and internal team members.

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Excellent organizational skills with the ability to manage a high volume of work efficiently.

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Proven ability to handle multiple projects and meet critical deadlines.

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Capable of producing high-quality work independently or with minimal supervision.

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Professional demeanor and ability to collaborate effectively with colleagues, customers, and suppliers.

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Self-motivated with a strong sense of accountability and teamwork.

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Analytical skills to assess income and expenses for accuracy and reasonableness.

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Proficient in operating a ten-key calculator (7,000 keystrokes/hour) and typing at 45 words per minute.

C. Technical Proficiency

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Proficiency in Microsoft Office Suite required.

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Intermediate-level skills in Microsoft Excel required.

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Experience with databases or accounting systems is essential.

D. Working Conditions

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This role requires regular sitting, standing, writing, and use of a computer, standard office equipment, and telephone.

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Frequent communication with customers and occasional movement to retrieve or handle items.

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Must be able to occasionally lift and/or move up to 25 pounds.

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Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Billing & Compliance Specialist (Construction)

About This Job

Description:

Accounts Payable:

Billings:

Contract Compliance:

Lien Waivers:

Project Closeout:

Additional Responsibilities

Requirements:

A. Education, Experience, Licenses & Certifications

B. Required Knowledge & Skills

C. Technical Proficiency

D. Working Conditions

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