Peak Utility Services Group

Billing/Accounts Receivable Specialist

LocationStoughton, MA
Job TypeFull-time
Salary$52,000

About This Job

The Billing Specialist works directly with the Operations teams to create work packets, enter projects into Vista, and perform partial or final billing. This includes working with the General Managers and Supervisors to provide information, follow-up on questions and assistance as needed. This position also uses customer systems to obtain work orders and process billing, works directly with customers as questions and issues are identified, and follows up as needed with the GM's, Supervisors and/or customers. It might also require telephones, to take messages and direct calls as needed.


Our Core Values: TRAITS


Trust, Respect, Accountability, Integrity, Teamwork, and Safety.


Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Roles and Responsibilities:

Demonstrate strong attention to detail while ensuring compliance with diverse contract requirements
Adapt quickly to varying rules and regulations across multiple city and town contracts
Maintain filing and spreadsheets (Knowledge of Excel a MUST)
Collaborate with supervisors to manage job billing details, ensuring all billable items are properly documented and approved
Maintain a strong understanding of various underground utility contracts to ensure compliance and accurate invoicing
Tracking work orders internally and by subcontractors
Create jobs in Riley Brothers software
Create office files for work orders
Download work order plans from customer software and save them into an online work order file
Create field files for jobs. File and route appropriately
Enter customer approved invoices into company software system
Answering telephones, taking messages, and directing calls as needed
Working directly with customers and updating customer systems
Performs other duties as assigned


Success Factors:

Approachable, welcoming and personable personality
Detail-oriented, professional and have excellent written and verbal communication skills
Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook)
Strong attention to detail
Strong analytical skills


Experience and Education:

2-3 yrs. administrative experience.
Construction or underground utility experience a plus
Minimum of a High School diploma or GED


Additional Requirements/Licenses/Certifications:

Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.
Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.


Notes:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.


Job Type: Full-time


Pay: From $25.00 per hour


Schedule:

10 hour shift
8 hour shift
Monday to Friday


Work Location: In person

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