Administrative/Marketing Assistant/ Office Support

We are a 21 year old wholesale company, selling event equipment to the hospitality industry in the U.S. and internationally. Our mission is to provide quality products at fair prices coupled with excellent customer service!

Job Summary:

We are looking for an administrative/marketing assistant to participate in and support our office operations and lead our social media/email programs. Administratively, you will perform an array of functions that may include providing administrative support to ensure efficient operations of the office, support managers and employees through a variety of tasks related to organization and communication, communicating via phone, fax, mail and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner. An important facet of the position is to manage our customer email/social media initiatives; design, writing, editing and technical delivery.

Administrative Functions:

-Move about inside the office to access office supplies on shelves, office equipment, access work orders, forms, other documents and files in the office and to direct visitors/customers/vendors.

-Needs to occasionally move about to the mailbox to retrieve incoming and send out outgoing mail. Sort and distribute mail.

-Must be able to remain in a stationary position 80% of the time.

-Use computer word processing, spreadsheet and database software to prepare reports, memos and documents -Establish, develop, maintain and update filing system and contact lists

-Maintain procedures manual to ensure consistent and efficient performance of routines

-Check deadlines on incoming requests and put preliminary work in play. Organizes and prioritizes large volumes of information and calls

-Answer customer inquiries with efficiency and professionalism

-Prepare/produce and distribute correspondence letters, memos, faxes, forms and general correspondence

-Schedules and organizes complex activities such as meetings, travel, trade shows/conferences and company activities for all members of the company

-Order office/warehouse supplies and equipment

-Submit and reconcile expense reports

-Performs desktop publishing. Creates and develops visual presentations

Marketing Functions;

-Design, write, edit & organize bi monthly email blasts to customers and trade show prospects. -Design, write, edit & organize social media (Instagram) posts

-Research & liaise with other employees ideas for email/social media posts

-Periodically report results to General Manager

-Respond to email inquiries, social media posts etc. in a professional and caring manner.

Job Specifications:

- High school diploma or equivalent; administrative assistant certification an asset

- Proficiency in MS Office, Constant Contact (or similar email program)

- Demonstrated knowledge of social media platforms

- Excellent written and verbal communication skills

- Pronounced organizational and interpersonal skills

- Demonstrated ability to manage multiple and changing priorities and work to deadlines

- Demonstrated ability to work as a team player and autonomously

- High level of attention and detail accuracy

- Proven administrative or assistant experience

- Knowledge of office management systems and procedures

- Excellent time management, problem solving and planning skills and ability to multi-task and prioritize work

Opportunities for advancement

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Apply now by sending your cover letter and resume. We thank all candidates who apply, but only those successful for an interview will be contacted.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

Schedule:

Experience:

Work Location: In person