Administrative Coordinator - Co-op

Job Summary

We are seeking a motivated and detail-oriented Co-op Administrative Coordinator to join our Operations & Logistics team. This position offers hands-on experience supporting our Operations, Project Management, and Sales teams. You will coordinate shipments, prepare documentation, manage vendor and customer communications, and learn the administrative processes that keep a manufacturing and logistics operation running smoothly.

Key Learning & Work Responsibilities

- Coordinate shipment schedules with Sales, Project Management, and Operations

- Communicate with vendors and customers as a primary logistics contact

- Assist with onboarding new vendors and carriers

- Prepare and manage shipping documents (packing slips, invoices, bills of lading)

- Maintain accurate records and generate reports using Microsoft Excel and internal systems

- Track and monitor shipments, updating internal teams and customers

- Ensure compliance with documentation standards and relevant regulations

What You'll Gain

- Practical experience in logistics coordination, vendor management, and administrative processes

- Exposure to the solar energy manufacturing industry

- Opportunity to develop professional communication and organizational skills

- Training and mentorship from experienced team members

Qualifications

- Currently enrolled in a college or university program (Business Administration, Supply Chain Management, Office Administration, or related field preferred)

- Strong Microsoft Excel skills and proficiency with other MS Office tools (Word, Outlook)

- Excellent attention to detail and organizational skills

- Strong written and verbal communication skills

- Ability to manage multiple tasks in a fast-paced environment

- Interest in logistics, supply chain, or operations is an asset

Job Types: Full-time, Internship / Co-op

Contract length: 4-8 months

Pay: From $19.00 per hour

Expected hours: 40 per week

Ability to commute/relocate:

- Alliston, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person