Administrative Contract Manager - Engineering & Construction (Anacostia)

The Administrative Contract Manager (ACM) manages architectural/engineering, construction and various professional services/ goods and services contracts to support the engineering & construction department. The ACM applies sound contracting principles and practices coupled with WSSC Water procurement regulations, business policies and procedures and various practices that involve the WSSC Water procurement system.

Essential Functions

- Manages administrative provisions of contracts, including the performance period and contract value, the cumulative cost of all tasks issued under basic ordering agreements; indefinite delivery/indefinite quantity contracts; and emergency and goods/services contracts

- Coordinates with appropriate parties to schedule and conduct pre-bid/proposal meetings

- Schedules and conducts pre-construction meetings with contractors, WSSC Water staff members, sediment control specialists, and state, county and local agencies

- Manages contract compliance, including subcontracting utilization to support the WSSC Water Minority and Supplier Diversity & Inclusion programs

- Manages and enforces wage-rate provisions under the contract

- Works and coordinates with technical contracts supervisors and procurement to approve and issue change orders and field orders

- Is designated as the WSSC Water representative in verifying and accepting work completion

- Conducts bid-ready contract reviews to ensure completeness

- Works with technical contracts supervisors to prepare and update daily, weekly and monthly reports

- Reviews and recommends revisions to general conditions, standard specifications and standard details with the technical contracts supervisors

- Confers with management to determine needs

- Develops appropriate contract tools with procurement

- Analyzes problems associated with contract specification requirements, service delivery, and feasibility

- Collaborates with procurement and other departments to investigate, analyze and address contractor complaints and inquiries

- Establishes and maintains databases to track and monitor contract information

- Maintains complete and accurate records

- Serves as a point-of-contact for the contracting process

- Addresses concerns of internal client issues and obstacles to successful completion of contracts

- Writes and edits scopes of work

- Monitors contracts and communicates successes

- Trains others in contract compliance and enforcement

- Drives a vehicle to conduct WSSC Water business

Other Functions

- Works with technical contracts supervisor/ division managers/staff as needed, receives, reviews and approves/processes all invoices, submittals and deliverables

- Performs other duties as assigned

Work Environment And Physical Demands

Work is primarily in the office with occasional visits to construction sites.

Required Knowledge, Skills, And Abilities

- Extensive knowledge of general contracting processes, rules and procedures

- Knowledge of the principles, practices, selection and uses of various types of design, construction and rehabilitation contracts

- Working knowledge of utility or water and wastewater design, construction and rehabilitation

- Skill in performing engineering computations, estimates and measurements

- Effective verbal and written communication skills

- Knowledge of basic design and construction management techniques

- Ability to understand design and construction faults when working with technical managers and staff

- Ability to work with contractors, state, county, and local agencies, and the general public

- Ability to concurrently manage and coordinate multiple contracts

- Ability to identify, develop and implement initiatives, plan programs and participate in outreach programs

- Strong teamwork skills

Minimum Education, Experience Requirements

- Bachelor’s degree in engineering, business administration, contract management, or a related discipline

- 3+ years of experience in procurement and contract administration

- OR -

- High School diploma or equivalent - 7+ years of experience in the utility industry that includes tracking and managing documents, contracts and/or policies, invoices, contract issues and resolutions