Viacore

Administrative Assistant

LocationWest Des Moines, IA
Job TypeFull-time
Salary$49,920-$52,000

About This Job


Who we are

Viacore Solutions is an established, leading national provider of conveyor belting and material flow handling products, accessories, and solutions. Through our thirty plus locations across Canada and the US, Viacore enjoys one of the largest sales and service networks in the Material Handling industry in North America.

Viacore’s customer-oriented maintenance service has earned us a reputation for being the best in the industry. www.viacore.com.


Who we're looking for

Viacore US is currently seeking a Administrative Assistant to join our Health and Safety team. We’re looking for a self-motivated individual who enjoys working independently in the health and safety field. The Admin Assistant plays a pivotal role in supporting the Head of Safety and Safety Director in the aspects of implementing and maintaining effective risk management and safety programs.

This position is responsible for various tasks to ensure compliance with safety regulations and company policies, as well as assisting in the development and implementation of risk mitigation strategies. Prior experience in a manufacturing environment is highly preferred.


What you'll be doing:

Manage the administration aspects of safety programs, including maintaining accurate records and documentation related to safety training, incidents, inspections, compliance activities, and workplace injuries and claims
Utilizing our learning management system (LMS) to create monthly and quarterly H&S reporting for all stakeholders
Track safety metrics and identify trends and hazards within the company
Prepare reports and presentations on safety performance, incident trends, and compliance metrics for management review and decision making
Collaborate with branch managers and employees to ensure compliance with safety policies and procedures, providing guidance and support as necessary
Oversee the Behavior Risk Improvement Process and ensure all essential features are in place
Will be responsible for the monthly audit of OSHA 300 log and resolutions with claims administrators
Maintaining our workplace incidents, injuries and claims
Review injury reports and investigations for accuracy, completeness and to identify trends
Support the investigation of safety incidents and near misses, including gathering information, conducting interviews, and assisting in root cause analysis and corrective action implementation
Managing contractor software sites such as ISN, Complyworks and Avetta
Assist in the development and implementation of processes and procedures to ensure Viacore is in compliance with the regulatory agencies
Work alongside various safety leaders and stakeholders and contribute to creating and maintaining a safe workplace
Work to reduce the risk of industrial injury/illness and property damage as well as food safety hazards


What you'll need to succeed:

Strong attention to detail and accuracy in record-keeping and documentation, ensuring compliance with regulatory requirements
Excellent communication skills, adapt at engaging with stakeholders across all organizational levels
Strong computer skills; working knowledge of Microsoft (Excel, Work, Outlook & PowerPoint)
Experience with Department of Transportation an asset


What We Offer:

Competitive compensation
Full range of health, dental, vision, life-insurance, STD benefits
Retirement plan with employer matching
Awesome team of dedicated individuals
Exciting and challenging work

Does this job interest you? If so, please apply with a current resume and a cover letter introducing yourself.

We thank all applicants in advance, but we will only contact those who have been shortlisted.


Hours: 8am to 5pm


Pay: $24-$25/hr

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