Administrative Assistant - Support Our Southeast Texas Division!
Pay Range: $18.00 - $20.00 per hour
Location: 8900A 1st Street, Nederland, Texas 77627 (On-Site)
About the Opportunity:
Are you a highly organized and detail-oriented individual looking to make a real contribution to a dynamic team? We're seeking a proactive Administrative Assistant to provide crucial support to our managers and the entire Southeast Texas Division. In this role, you'll be the backbone of our daily operations, ensuring efficiency and smooth communication. If you thrive in a fast-paced environment and enjoy keeping things running seamlessly, we encourage you to apply!
What You'll Do:
As our Administrative Assistant, you will play a vital role in supporting our team by:
•Preparing professional correspondence, including letters, memos, invoices, and reports for our managers.
•Maintaining organized office systems, managing records, ordering essential supplies, and assisting with basic bookkeeping tasks.
•Accurately managing timekeeping for a large group of field employees using systems like Track and CDMS.
•Coordinating travel arrangements and accommodations for department personnel.
•Ensuring accurate timekeeping and billing for assigned projects.
•Taking on additional tasks and projects as needed to support our team's success.
What You'll Bring:
•Exceptional verbal and written communication skills that allow you to interact professionally with all levels.
•Outstanding organizational skills and a keen eye for detail to ensure accuracy and efficiency.
•Proven ability to manage your time effectively and meet deadlines consistently.
•Ability to remain calm and focused while working in a high-paced and sometimes demanding environment.
•Solid understanding of office administration, clerical procedures, and recordkeeping best practices.
•Proficiency in typing with a minimum speed of 50 words per minute.
•Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software, with the aptitude to quickly learn new systems.
•High School Diploma or GED required.
•At least one year of experience with timekeeping responsibilities.
•Familiarity with management systems and software such as TRACK and CDMS is highly preferred.
Work Environment:
This is a full-time position in a standard office setting. You'll utilize typical office equipment such as computers, phones, copiers, and filing systems.
Physical Requirements:
While primarily a sedentary role, some light filing may be required, which could involve lifting files, opening cabinets, and occasional bending or reaching with the aid of a stool.
Schedule:
Full-time, Monday through Friday, 7:00 AM to 4:00 PM.
No travel is anticipated for this position.
Ready to Join Our Team?
If you are a motivated and skilled administrative professional looking for a rewarding opportunity, we encourage you to apply!
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
•Employee assistance program
•Professional development assistance
Schedule:
Ability to Commute:
•Nederland, Texas 77627 (Required)
Work Location: In person