Administrative Assistant/Receptionist

MD Electric, INC. is an Electrical Contracting company based in Westhampton Beach, NY. We strive to serve the East End of Long Island with the best service and care for our customers. We offer a wide range of services, including (but not limited to) wiring of new houses, fixture installation, and a wide range of repairs for various issues.

We are currently searching for a Administrative Assistant to join our team!

This job opportunity is an in-person opportunity in Westhampton Beach, New York.

Responsibilities:

- Manage office supplies, inventory, and equipment maintenance

- Maintain customer records

- Coordinate with vendors

- Communicating with and maintaining relationships with our valued customers.

- Sending invoices, recording payments, sending reminders to customers with outstanding payments, and overseeing customer payments.

- Maintain organized filing systems and ensure confidentiality of sensitive information

- Manage phone and handle incoming calls and inquiries

- Manage schedules and appointments for executives

- Occasionally assist in reading construction/electrical plans

Qualifications:

- Proven experience as an Administrative Assistant

- Proficient in Microsoft Office Suite (Word, Excel, Outlook)

- Knowledge and experience with QuickBooks Online is a must!

- Ability to speak English is a must

- Experience in customer service/customer relations, invoicing

- Excellent organizational and multitasking abilities

- Strong communication skills, both written and verbal

- Ability to prioritize tasks and meet deadlines

- Attention to detail and problem-solving skills

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to meet business needs.

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Benefits:

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Flexible schedule

Schedule:

Ability to Commute:

Ability to Relocate:

Work Location: In person