Administrative Assistant - Rail/Logistics

Source Energy Services’ success is attributed to the passion and commitment of our employees across all levels of the company. We are a company of dedicated, hard-working professionals who proudly work within the energy industry. Be part of a growing, dynamic, and evolving company.

Job Title: Administrative Assistant – Rail Logistics Department

Location: Eau Claire, WI

Position Summary: The Administrative Assistant will provide administrative support to our Rail Logistics team as well as other departments in the Eau Claire office.

Why Work With Us:

- Competitive industry wage

- Be part of a growing company

- Strong HSE culture

- Opportunities for advancement – great place to start your career

- Source invests in our employees and their success

What You’ll Be Doing:

Rail/Logistics:

- Complete daily inbound reports to ensure sufficient pipeline is maintained to all loading facilities.

- Track our rail fleet movements; check on the status of rail cars daily.

- Log transit times.

- Track railcar maintenance costs and analyze trends

- Complete monthly report of railcars loaded per facility/mileage for environmental footprint tracking.

- Track railcar return dates to verify invoicing amounts at end of terms.

- Complete other weekly and monthly reports on key rail metrics

Eau Claire Office Admin:

- Answer main phone line and greets visitors.

- Open and route incoming mail; prepares outgoing mail and correspondence.

- Maintain conference room and scheduling.

- Maintain office supplies and coordinates maintenance of office equipment.

- Other duties as assigned.

- Who We’re Looking For:

- Associate’s Degree in related field, preferred.

- Highly proficient with Microsoft Excel

- Detail oriented with high degree of accuracy.

- Excellent interpersonal skills, including communication and organizational skills.

- Proficient with Microsoft Outlook, Word, and PowerPoint.

- Ability to manage time effectively, set priorities, multi-task, and meet deadlines.

- Effective team player with the ability to communicate well with many different groups.

- Ability to read, interpret, and apply written procedures.

- Flexibility, adaptability, and the ability to work well on a team.

Nice to Have:

- Previous knowledge of Rail and/or Logistics

Dollars & Cents:

- Low Cost Health Insurance (single coverage)

- FREE Dental Insurance (single coverage)

- FREE Life Insurance

- FREE Long-Term Disability and AD&D Insurance

- Voluntary coverages available including vision, short-term disability, critical illness, accident protection and hospital indemnity insurance

- Boot reimbursement

- 80 hours paid vacation time per year

- Holiday pay

- 401(k) Match

- Referral bonus program

- EAP (Employee Assistance Program), and a company-wide Health & Wellness Program

About Source Energy Services:

Source Energy Services is a logistics and oilfield services company that focuses on the integrated production and distribution of high quality frac sand, as well as the distribution other bulk oil and gas well completion materials requested by customers. Source provides its customers with a full end-to-end solution for frac sand supported by its Wisconsin and Peace River mines and processing facilities, its Western Canadian terminal network, its “last mile” logistics capabilities and Sahara, a proprietary well site mobile sand storage and handling system.

Source’s full-service approach allows customers to rely on its logistics platform to increase reliability of supply and to ensure the timely delivery of frac sand and other bulk completion materials at the well site.

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Date Updated: July 2025

This description is not intended to be a complete statement of job content, rather to act as a guide to the essential functions performed. It is understood that this is not a contract. Management retains the discretion to add to or change the duties of the position without notice at any time.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.