Bruce and Merrilees

Administrative Assistant

LocationNew Castle, PA
Job TypeFull-time

About This Job

Join Bruce & Merrilees, a family of dedicated professionals delivering Powerful Solutions through excellence, collaboration, and innovation. With 400+ team members, 200+ annual projects, and over 77 years of industry leadership, we're more than just a company-we're a family where your contributions are valued, and your growth is prioritized.


Your Role as an Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to support our Estimating Department. In this role, you will provide essential administrative support to help keep the team organized, on schedule, and efficient. From managing documents and coordinating meetings to assisting with proposal preparation and communication, you'll be a key part of ensuring smooth day-to-day operations. If you excel in administrative work, enjoy supporting a collaborative team, and thrive in a fast-paced environment, we'd love to hear from you.


What You'll Do:


Administrative Support & Coordination

Provide daily administrative support to the estimating team, including file management, order entry, and interdepartmental communication.
Manage shared inboxes, respond to inquiries, and route messages appropriately.
Maintain office supplies, coordinate drawing orders, and schedule equipment service as needed.
Assist with various administrative tasks and special projects to support a smooth and efficient department workflow.
Manage and organize bid-related documents, forms, and submissions.
Track and maintain project bid calendars, coordinate internal bide reviews, and prepare meeting materials and agendas.
Monitor and maintain the Bid Tracker database; generate weekly updates and reports for leadership.
Draft, format, and proofread proposals, bid letters, and client documentation.
Handle all aspects of client and subcontractor prequalification documentation, including NDAs, MSAs, insurance certificates, and portal submissions.
Collaborate with internal departments to compile complete and polished proposal packages.
Undertake additional tasks assigned by senior management or which are logically inherent to the position.


What You Bring to the Table:


Education & Experience

High School Diploma or equivalent.
4+ years in an administrative role, preferably supporting project management team.


Skills That Set You Apart

Clear Communicator - You're professional, personable, and confident interacting across all levels.
Highly Organized - You juggle multiple priorities while staying accurate and efficient.
Collaborative by Nature - You enjoy working with a team and aligning efforts across departments.
Detail-Oriented - Accuracy and precision are your strong suits.
Proactive Learner - You take initiative and are eager to pick up new tools and processes.
Tech-Savvy - Proficient in Microsoft Office and comfortable navigating client portals and digital systems.


Why Choose Us?

Career Growth: Gain hands-on experience and grow within a well-established company.
Work-Life Balance: Enjoy generous PTO, Flex Fridays, and 8 paid holidays.
Health & Wellness: Competitive medical, dental, and vision plans.
Financial Perks: 401k with company match and educational assistance.
Culture That Cares: Family-oriented values, company events, and a team that supports your success.

Apply Today and Power Up Your Future!

At Bruce & Merrilees, you're not just an employee-you're part of something bigger. Bring your organizational skills, positive energy, and team spirit to a place where your work makes a real impact. We can't wait to welcome you!

Bruce & Merrilees is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status. Our hiring process includes drug & alcohol screening, E-verify, driving record, and background check. Bruce & Merrilees is an Equal Opportunity Employer and a Drug-Free Workplace Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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