Administrative Assistant – Metal & Glass Manufacturing (On-site)

Administrative Assistant – Metal & Glass Manufacturing (On-site)

Location: On-site – West Palm Beach - Fl. Based Applicants Only

Industry: Metal Fabrication | Glass Installation | Construction Support

Employment Type: Full-Time / Part-Time

Pay: $15.00–$30.00 per hour (based on experience)

Administrative Assistant Job Summary

We are hiring an Administrative Assistant to support our project coordination, office operations, and vendor communication. This is an on-site position ideal for someone with administrative experience in construction, fabrication, or manufacturing industries. Our company is a miscellaneous metal contractor for residential construction projects that fabricates and installs wrought iron and aluminum: stair & balcony railings, pedestrian & driveway gates, spiral and floating stairs, decorative louvers, and more.

Key Responsibilities

- Provide day-to-day administrative support to project managers, sales staff, and operational teams

- Organize and maintain digital documentation, including vendor files, contracts, and project records

- Assist with invoice processing, purchase orders, and basic bookkeeping tasks

- Coordinate internal meetings, schedules, and email communications

- Prepare reports, spreadsheets, and data entry tasks using Excel and/or Google Sheets

- Support employee onboarding, time tracking, and internal HR functions

- Handle incoming calls and emails with clients, vendors, and subcontractors

Required Skills and Qualifications

- 2+ years of experience in an administrative assistant, office coordinator, or clerical role

- Strong organizational and multitasking skills in a fast-paced environment

- Proficiency in Microsoft Office Suite or Google Workspace

- Experience with construction admin, project coordination, or logistics is a plus

- Strong attention to detail, excellent time management, and communication skills

- Familiarity with project management software

Job Type: Full-time

Pay: $15.00 - $30.00 per hour

Expected hours: 45 per week

Ability to Commute:

Ability to Relocate:

Work Location: In person