Administrative Assistant IV

JOB TITLE: Administrative Assistant Department: Digital Workplace Operations Job Summary

Join our Digital Workplace Operations team in Birmingham as an Administrative Assistant, where your organizational skills and attention to detail will help keep our office running smoothly. In this role, you’ll support leaders and their teams by managing calendars, coordinating meetings, and handling day-to-day office operations. You’ll use tools like Microsoft Excel, Power BI, and Office applications to maintain reports and dashboards, and you’ll help organize events and travel arrangements.

We’re looking for someone who communicates well, handles confidential information responsibly, and enjoys learning new technologies. If you’re proactive, dependable, and comfortable managing multiple priorities, we invite you to help us deliver excellent results and support a collaborative work environment.

JOB REQUIREMENTS:

(Education, Experience, Knowledge, Skills

) Technical Skills Required

- Basic to intermediate proficiency in Microsoft Excel (data entry, sorting, filtering).

- Familiarity with Power BI for viewing and updating dashboards.

- Comfortable navigating Microsoft Office (Word, Outlook, PowerPoint).

- Experience with data entry and validation.

- Ability to manage and organize digital files and documents.

- Familiarity with online collaboration tools (e.g., Teams, SharePoint).

- Basic understanding of calendar and meeting scheduling.

- Willingness to learn new technology platforms and tools.

- Attention to detail when working with reports and spreadsheets.

- Ability to follow data privacy and security guidelines.

Non-Technical Skills Required

- Demonstrated ability to handle information in a sensitive and confidential manner, ability to work well with all levels in the organization

- Ability to be self-directed and take a proactive approach to everyday responsibilities

- Ability to manage and complete multiple high-priority projects and activities with strict time-sensitive deadlines

- Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction

- Superior verbal and written communication skills

Major Job Responsibilities

Administrative Support

- Deliver comprehensive administrative assistance to the director, five managers, and their teams.

- Manage calendars, schedule meetings, and coordinate logistics (conference rooms, refreshments, AV, invitations).

Reporting & Metrics

- Maintain departmental dashboards and update daily reports using Excel, PowerBI, and other relevant applications.

- Compile and distribute metrics and reports for leadership as assigned.

Office Operations

- Oversee office functions, including mail handling, supply management, timekeeping, and expense processing.

- Coordinate travel arrangements (air, hotel, ground transportation, restaurants).

Event & Meeting Coordination

- Plan and organize meetings and special events, collaborating with the executive assistant in Atlanta.

Communication & Liaison

- Serve as the primary contact for administrative inquiries, resolving issues with minimal guidance.

- Monitor department areas to ensure administrative and supply needs are met.

- Provide additional support during periods of high activity.

Education And Experience Requirements

- Required:

- High School Diploma

- 3+ years in an administrative role

- Preferred:

- Associate’s degree or higher

- Applicant may possess a combination of equivalent education and work experience.

Working Conditions/Physical Requirements

- Ability to work at a computer

- This position requires the ability to lift up to 10 pounds

About Southern Company

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 15067

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Southern Company Services