Administrative Assistant

Job Title: Administrative Assistant (Entry-Level)

Reports To: Office Manager

FLSA Status: Non-Exempt

Department: Admin

Summary: We are seeking an organized, proactive, and friendly Administrative Assistant for an entry-level role supporting our front office and internal operations. This position is ideal for someone looking to start a career in administration and gain hands-on experience in a dynamic office environment.

Essential Duties and Responsibilities

· Serve as the first point of contact at the front desk: answer phones, greet visitors, and manage incoming/outgoing mail and packages.

· Expense management processing and reconciling.

· Plan, order, pick up, and dispose of meals for weekly lunch meetings.

· Maintaining office and kitchen supplies daily; ordering as needed.

· Assist in preparing reports for the controller and management.

· New hire onboarding.

· Complete special projects and tasks assigned by management.

Qualifications:

· High school diploma or equivalent required.

· Excellent written and verbal communication skills.

· Friendly and professional demeanor for client-facing interactions.

· Ability to manage time efficiently and multitask in a fast-paced environment.

· Eagerness to learn new software and systems.

· Previous administrative experience is a plus but not required.

Computer Skills:

· Experience with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 35 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.

Other:

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences of relief, to equalize peak work periods or otherwise to balance the workload.

Salary and Benefits:

· $20 to $22/Hour depending on experience.

· Health, Life, Disability, Vision, Dental Insurance

· 401K with match

· Paid time off

ICM is an Equal Opportunity Employer

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

Schedule:

Work Location: In person