Northwest Concrete Masonry Association

Administrative and Executive Support Specialist

LocationWashington, United States
Job TypePart-time
Salary$45,000-$60,000

About This Job


Position Overview:

Are you highly organized and proactive, with a knack for administrative support? We’re seeking an Administrative and Executive Support Specialist to play a pivotal role in our association’s day-to-day operations. This position is ideal for anyone needing a flexible, remote schedule with part-time hours (20-30 per week).


Top Benefits:


At NWCMA, you’ll enjoy:

Small company environment where your ideas matter.
One-on-one mentoring with the Executive Director.
Flexible schedule with part-time hours.
Remote work - Western Washington preferred.
Paid sick leave (accrue 1 hour for every 40 hours worked).


Responsibilities:


Administrative Support

Facilitate day-to-day administrative operations, including handling correspondence, scheduling meetings, and responding to inquiries.
Maintain association records, databases, and files to ensure accuracy and accessibility.
Assist in the preparation and distribution of reports, agendas, and meeting minutes.


Executive Support

Provide direct administrative assistance to the Executive Director, including travel arrangements and calendar management.
Serve as a liaison between the Executive Director, members, and other stakeholders.
Draft and distribute professional correspondence, newsletters, and announcements to members and industry partners.


Event and Program Coordination

Collaborate with the Executive Director to plan and execute association events, educational seminars, and webinars.
Manage event logistics, including registration, attendee communication, and vendor coordination.


Website and Social Media Administration

Administer and update the NWCMA website using WordPress.
Prepare marketing materials using tools such as Canva.


Qualifications:

Exceptional dependability and organizational skills, demonstrating sound judgment and the ability to prioritize tasks independently.
Strong written and verbal communication skills with attention to detail.
Proficiency in Microsoft Outlook, PowerPoint, Word, and Excel.
Working knowledge of Zoom, WordPress, and Adobe Acrobat.
Familiarity with Canva and Asana is desired.
Professional demeanor with the ability to engage effectively with members, stakeholders, and industry partners.


About Us:

Northwest Concrete Masonry Association (NWCMA) is a not-for-profit organization representing concrete masonry manufacturers and industry partners in the Pacific Northwest. We provide education, offer technical design assistance, and advocate for the benefits of concrete masonry.


Contact/Application Information:

To be considered, please submit your resume and a cover letter on our website: https://www.nwcma.org/careers/.

Applications will be accepted until the position is filled.


Job Type: Part-time


Pay: $22.50 - $30.00 per hour


Expected hours: 20 – 30 per week


Schedule:

Day shift
Monday to Friday
No weekends

People with a criminal record are encouraged to apply.


Work Location: Remote, Western Washington Preferred.

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