Adjoint(e) administratif(ve)/Administrative Assistant

The Windfall Project, owned by Gold Fields, is located in northern Québec. By joining our passionate team, committed to creating lasting value beyond mining, you will have the opportunity to contribute to the construction and startup of a world-class mining project, one of the most ambitious in recent decades. Gold Fields is a globally diversified gold producer with operations in Australia, South Africa, Ghana, Peru, Canada and Chile. At Gold Fields, we are committed to achieving an inclusive workforce and recognize that the diverse talent of our people will ultimately determine our growth, performance and success.

This is a role that offers you the opportunity to lead high-impact initiatives, collaborate with experts, and contribute to our growth in Québec. You will thrive in a dynamic environment where challenges and an exceptional workplace will support your professional growth.

Join the Windfall adventure!

Reporting to the Senior Executive Coordinator, the Administrative Assistant will contribute to the efficient management of the Montreal office and support the project team. He or she will work a 5-2 schedule at the Montreal office.

Duties and responsibilities

- Provide high-quality general administrative support (document layout, meeting organization, expense accounts, purchase requests, etc.);

- Help organize various activities and events;

- Support the onboarding process for contractors and consultants (computer access, mandatory training, etc.);

- Manage access requests for the entire office (employees, consultants, visitors);

- Ensure the efficient administration of the office, including ordering supplies and placing service requests for the building;

- Ensure the order and proper functioning of common areas such as the kitchen, coffee corner, coat room, etc.;

- Contribute to the implementation and documentation of procedures to promote office organization;

- Organize travel and make necessary reservations;

- Comply with company policies at all times;

- Perform any other duties related to the position.

Required qualifications

- Professional diploma (DEP) or (DEC) in administrative management, or equivalent relevant experience in a large company; experience with a multinational company is an asset;

- Three to five years of experience in a similar position;

- Bilingualism in French and English, as you will be required to work with Gold Fields team members internationally and with English-speaking consultants.

Technical skills

- Solid knowledge of administrative support;

- Experience in office management (an asset);

- Proficiency in Office software (Word, Excel, Outlook, etc.);

- Knowledge of SAP (an asset).

Basic skills

- Organized and critical thinker;

- Ability to work under pressure and in a fast-paced environment;

- Ability to manage multiple files simultaneously;

- Ability to communicate clearly with all types of audiences;

- Attention to detail and thoroughness;

- Ability to work effectively both independently and as part of a team;

- Initiative, resourcefulness, and proactivity;

- Discretion, integrity, and kindness.

Please note that the masculine form used in this document refers to both men and women. The masculine gender is used without discrimination and for the sole purpose of lightening the text.

In accordance with the terms of the Act to modernize legislative provisions respecting the protection of personal information (commonly referred to as “Law 25”), Windfall Mining Group undertakes to use your contact information (telephone numbers, e-mail and mailing addresses) solely for the purpose of informing you of the status of your application and notifying you of the next steps in the process.

If necessary, Gold Fields Windfall may communicate your personal information to a third party, in order to pursue your recruitment file, within the limits permitted by law and subject to a confidentiality undertaking by the third party.