Accounts Payable Coordinator

Under direction of the General Manager, this position is responsible for the accounts payable functions along with general office administration tasks for New Castle Paving.

Accounts Payable:

· Sort invoices by hired truckers and vendor invoices

· Process weekly trucker invoices (verify hours and coding to correct job)

· Print weekly trucker checks

· Print all invoices out of AP email, code invoices, scan invoices & enter into pending for approval

· Invoices are matched with any back up documents and put into 3 folders for approval (GM folder, Shop, and intercompany)

· Approved invoices are double checked for changes then taken out of pending and filed in the open file to wait for payment due date

· Pull approved invoices for payment due date, print, and attach check stubs for signature

· Mail checks and file back up in cabinet

· Respond to vendor emails

· Review all statements against the vendor account in Quickbooks. If any invoices are missing or there are discrepancies, call the vendor and request copies

· Monitor Wex cards & match gas receipts to the bill

· Make tax adjustments and copies to pay directly to NYS

· Assist the Project Administrator with any copies of checks needed to submit billings

· Assist Project Managers with any copies of invoices or tickets needed with collection calls from vendors

· Complete and submit applications for credit

· Enter invoices on to tax direct spreadsheet

· Upon request send vendor tax exempt certificates

· Enter and pay monthly leases & rents

Office Administration:

· Open & distribute all mail

· Distribute all Hired Trucker packets and review for accuracy

· Send the Paving Superintendent an updated list of approved hired truckers as changes are made

· Answer phones and transfer calls to the correct person

· Open front door and greet visitors

· Order supplies for 1st floor offices & maintenance shop

· Pass out job application to walk ins

· Assist CFO with any special projects

Requirements:

· Able to bend, stretch, push, pull, reach, and move as needed.

· Must be at least 18 years of age.

· Good verbal and written communication skills

· Organized, with attention to detail

· Trustworthy

· Team player, reliable, positive, pleasant attitude a must

· Proven understanding of general accounting rules and debits/credits

· Ability to multitask and work independently.

· Legally eligible to work in the United States.

· Ability to perform the requirements of the position with or without a reasonable accommodation.

Affirmative Action/EEO statement

It is our policy to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, citizenship or immigration status, or any other protected characteristic under applicable law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $24.00 - $30.00 per hour

Benefits:

Schedule:

Ability to Commute:

Ability to Relocate:

Work Location: In person