Accounts Payable Clerk

The Accounts Payable Clerk is responsible for supporting the Accounts Payable department by performing a range of accounting and administrative duties. This position ensures the accurate and timely processing of payables, reconciliations, and related tasks while maintaining strong communication with staff and vendors.

Essential Functions per Policies & Procedures:

· Process invoices, including entering, printing, and preparing for payment.

· Research and resolve discrepancies in invoices, purchase orders, and payments.

· Reconcile credit card transactions, vendor statements, and financial reports.

· Maintain accurate records of accounts payable transactions and documentation.

· Support payroll-related activities, such as entering time, allocating overtime, and updating leave records.

· Generate, review, and distribute payables and payroll reports.

· Order and manage office supplies as needed.

· Communicate with vendors and internal staff to obtain correct documentation and resolve issues.

· Assist with ensuring compliance with company policies and procedures related to accounts payable and payroll.

Marginal Functions:

Goals:

· Maintain accuracy and efficiency in all accounts payable processes.

· Ensure timely communication and resolution of discrepancies with vendors and staff.

· Support the department in achieving compliance with financial policies and procedures.

Working Conditions:

· Full time position

· In office Monday -Friday from 7:00 am-4:00pm with 1 hour lunch

· Occasional weekends and holidays as required to meet deadlines

· Works in office and field environments depending on assign job tasks.

· May be required to perform work at alternate locations.

Educational Requirements:

· High school diploma or equivalent

Experience Requirements:

· 1-2 years of experience in accounts payable or related fields.

Preferred Requirements:

· Experience with QuickBooks or other accounting software.

· Proficiency in Microsoft Excel.

Benefits:

· Dental insurance

· Health insurance

· Life insurance

· Paid time off

· Vision insurance

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

Schedule:

Ability to Commute:

Ability to Relocate:

Work Location: In person