Accounts Payable/Accounting Assistant

AP/ACCOUNTING ASSISTANT

JOB SUMMARY:

The Accounts Payable/Accounting Assistant will support the Accounting Manager/Senior Accountant with accounts payable, accounts receivable, and other accounting functions.

DUTIES/RESPONSIBILITIES:

· Prepares work to be accomplished by gathering and sorting documents and related information.

· Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.

· Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.

· Prepares financial reports by collecting, analyzing, and summarizing account information and trends.

· Prepares bank deposits.

· Maintains accounting ledgers by posting account transactions.

· Verifies accounts by reconciling statements and transactions.

· Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments.

· Maintains financial security by following internal accounting controls.

· Maintains financial historical records by filing accounting documents.

· Calculates and reports sales tax based on paid invoices.

· Participates in quarterly and annual audits.

· Performs other duties as assigned.

REQUIRED SKILLS/ABILITIES:

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent data entry, math, and problem-solving skills

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to act with integrity, positivity, professionalism, and confidentiality.

· Thorough knowledge of basic accounting functions and activities.

· Highly proficient with Microsoft Office Suite – especially Microsoft Excel.

· Proficiency with or the ability to quickly learn the organization’s SAP system.

EDUCATION AND EXPERIENCE:

· Associates or Bachelor degree in Accounting, Business Administration, or related field preferred.

· 3-5 years of AP/accounting experience preferred.

· Experience with SAP or related ERP system preferred.

PHYSICAL REQUIREMENTS:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Health insurance

- Life insurance

- Paid time off

- Referral program

- Retirement plan

- Tuition reimbursement

- Vision insurance

Work Location: In person