Accounts and Operations Support Clerk

What You’ll Do

Procurement & Purchasing Support

- Assist with creating, processing, and tracking Purchase Orders (POs).

- Support the logistics and purchasing team in maintaining accurate purchase records.

- Review and flag non-billable purchase requests for proper approval.

- Regularly review job-related POs to ensure vendor field tickets and invoicing are on track.

- Manage office supplies, including ordering and reconciling usage.

Visa & Fuel Card Administration

- Maintain records of company visa transactions, ensuring they are reviewed and reconciled.

- Monitor fuel card usage, reporting, and allocation to the correct jobs.

Accounts Payable & Invoicing Support

- Match and cross-reference packing slips, invoices, and purchase orders.

- Verify totals and coding, and upload approved field tickets into the Field Management System.

- Combine field tickets into client invoices and submit through OpenInvoice or other client portals.

- Ensure all billable and non-billable items are accurately coded within the Field Management System.

Clerical & Reporting Duties

- Prepare simple weekly or monthly reports (e.g., outstanding POs, unpaid invoices, fuel card usage).

- Maintain organized digital and paper records for audits and compliance.

- Provide administrative support to the Finance and Operations teams as required.

- Provide data entry and clerical assistance for inventory software as needed.

What We’re Looking For

- High school diploma required; post-secondary coursework in Accounting, Finance, or Business Administration considered an asset but not required.

- 1–2 years of clerical, administrative, or accounting experience preferred (entry-level candidates with strong aptitude will be considered).

- Excellent communication skills — able to interact clearly and professionally with vendors, clients, and coworkers.

- Proactive and inquisitive, with a willingness to ask questions and confirm details.

- Strong attention to detail and organizational skills.

- Comfortable working with numbers, invoices, and administrative systems.

- Proficient in Microsoft Office (Excel, Word, Outlook); experience with OpenInvoice, field management, or inventory systems an asset.

- Dependable, professional, and motivated to learn.

Why Join Us

At Daveta Energy, we value teamwork, accuracy, and professionalism. This role offers the opportunity to gain hands-on experience across finance, procurement, and operations while contributing to a company that prides itself on reliability and strong client relationships.

You’ll be part of a supportive team where communication, initiative, and growth are encouraged — and where your attention to detail helps maintain the high standards our clients and vendors expect from us.