Mechanical Systems Company, LLC

Accounting Specialist

LocationMemphis, TN
Job TypeFull-time
Salary$49,920

About This Job


Accounting Specialist

Mechanical Systems Company LLC is a fully licensed Mechanical and Plumbing contractor serving commercial and industrial clients through high-quality design-build, negotiated, and plan/spec projects. We specialize in delivering expert mechanical solutions with a strong focus on design, engineering, construction, and energy efficiency. Our team is known for superior craftsmanship, safety, and a customer-first approach.

We are currently seeking a detail-oriented, responsible Accounting Specialist to join our growing team. This role is essential to the financial operations of our business, with a focus on billing, payroll support, accounts receivable, and administrative assistance.

Work Schedule: Monday through Friday, 7:30 am to 4:30 pm

Pay Range: $24 per hour and up depending on experience


Benefits We Offer:

Medical Insurance (3 plans; employer pays the majority of the premium)
Wellness Reimbursement with medical plan participation
HSA with employer contribution
FSA option
Employee Assistance Program
Company-paid Life InsuranceShort-Term Disability
Optional DentalVision plans
401(k) with company match after 1 year
Paid sick days, holidays, and vacation
Company eventsreferral bonuses (up to $1,000)
Family-friendly, respectful, and inclusive environment


Key Responsibilities:

Prepare and process accurate billing for projects and timematerial (T&M) work
Manage customer billing portals and ensure compliance with client-specific requirements
Respond to billing inquiries, coordinating with operations for issue resolution and invoice approvals
Close out work orders for T&M, SPOT, and project-related jobs
Conduct credit checks and recommend appropriate payment terms based on customer profiles
Monitor accounts receivable and follow up on past-due balances
Support administrative tasks, including answering phones and issuing purchase orders (POs)
Verify and process service payroll, ensuring accuracy of time sheets and CE timecards
Make payroll coding corrections as needed
Distribute monthly billing statements and invoices to customers


Required Qualifications:

2+ years of experience in accounting, billing, or administrative support (construction or service industry preferred)
High school diploma or equivalent
Associate's degree in Accounting or Business preferred
Proficiency in Microsoft ExcelOutlook
Strong attention to detail with excellent organizational and problem-solving skills
Effective written and verbal communication skills
Ability to manage multiple tasks, prioritize deadlines, and work independently
Comfortable interacting with customers and internal teams regarding billing and account inquiries
Ability to maintain confidentiality and handle sensitive financial information

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