Diesel Direct

Accounting Admin Assistant- Remote, PA

Aston, PA

full time

$31,200-$41,600

Remote

Oil and Gas

About This Job

Accounting Administration Assistant

We are seeking a detail-oriented and highly organized Accounting Administration Assistant to support our Accounting team. This roles plays a key part in ensuring smooth accounting operations through document management, vendor and customer communication, and accurate data entry. The ideal candidate is a fast typer, can work with a strong sense of urgency, and has experience navigating multiple platforms, including Microsoft Dynamics GP (Great Plains).

Key Responsibilities:

•

Document Management: Upload and organize Certificates of Insurance (COIs) and other essential documents in the appropriate vendor on our shared drive.

•

Statement Review: Perform detailed monthly reviews of vendor statements to identify missing or incorrect items.

•

Invoice Follow-up: Communicate with vendors to obtain missing invoices and avoid late fees or finance chargers.

•

Data Entry & Organization: Maintain and update Excel and Google Sheets tracking logs and internal financial reports.

•

Customer Communication: Answer incoming customer calls to minimize disruptions to the accounting team.

•

Accounts Payable & Receivable Support: assist with Ap/AR data entry to ensure timely and accurate processing.

•

Invoicing Backup: Receive training to serve as a back up for generating and issuing invoices.

•

Vendor Communication: Request documentation ad coordinate changes in vendor payment methods, including updates to banking information.

Qualifications:

•

Proficient in Microsoft Office Suite (Especially Excel) and Google Workspace(Sheets, Doc, Drive).

•

Working knowledge of Microsoft Dynamics GP (Great Plains).

•

Fast and accurate typing skills.

•

Exceptional organizational skills and attention to detail.

•

Ability to multitask, prioritize tasks, and work under pressure with a strong sense of urgency.

•

Excellent written and verbal communication skills.

•

Prior experience in an accounting support or administration role is a plus.

Job Type: Full-Time Remote (8 hour shift)

Benefits

•

401(k)

•

401(k) matching

•

Paid time off

Accounting Admin Assistant- Remote, PA

About This Job

Accounting Administration Assistant

Key Responsibilities:

Qualifications:

Job Type: Full-Time Remote (8 hour shift)

Benefits

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