Office Administrator/Receptionist
Surrey, BC
full timeAbout This Job
About the Company
Established in 1983, Lindahl Group of Companies is a well-established and reputable railing contractor serving the Lower Mainland. With over four decades of industry experience, the company has built a strong reputation for quality workmanship, reliability, and long-standing client relationships.
Lindahl Group of Companies operates multiple businesses under one corporate umbrella and offers a stable, professional work environment that values consistency, accountability, and long-term team members.
We are seeking a highly organized, dependable, and experienced Office Administrator & HR Coordinator to support office administration, employee coordination, and HR-related processes across the group. This role is central to daily operations and offers an opportunity to become a long-term contributor within a growing and established organization.
Position Overview
The Office Administrator & HR Coordinator is responsible for overseeing office operations, managing incoming communications, supporting employees, and coordinating HR-related administration for multiple companies within the Lindahl Group.
The ideal candidate is proactive, detail-oriented, and comfortable handling sensitive information while supporting both management and employees in an environment with multiple priorities and changing deadlines.
Key ResponsibilitiesOffice Administration
- Coordinate office activities and daily operations to ensure efficiency and compliance with company policies
- Manage incoming phone calls, emails, mail, and general correspondence
- Manage calendars, appointments, and travel arrangements for upper management
- Maintain organized office systems, records, and databases (personnel, operational, and financial)
- Track office supplies, place orders, and manage vendor relationships
- Prepare reports, presentations, and documentation as required
- Assist colleagues and management as needed
HR & Employee Administration
- Act as the primary point of contact for employee administrative and HR-related requests
- Coordinate employee onboarding and offboarding processes, including documentation, system access, and benefits enrollment or cancellation
- Administer and maintain employee benefit plans, including enrollments, changes, and communication with benefit providers
- Handle WCB claims, including reporting, updates, documentation uploads, and ongoing correspondence
- Maintain accurate and confidential employee records in compliance with company policies and applicable regulations
- Support internal communication related to HR matters, policies, and office procedures
Multi-Company Coordination
- Provide administrative and HR support across multiple companies within the Lindahl Group
- Ensure consistency in processes, documentation, and communication across all entities
Requirements & Qualifications
- Proven experience as an Office Administrator, Office Manager, Office Assistant, or in a similar role
- Experience with HR administration, benefits coordination, onboarding/offboarding, or WCB claims is strongly preferred
- Excellent organizational, time-management, and multitasking skills
- Strong communication and interpersonal abilities
- High level of discretion and professionalism when handling confidential information
- Familiarity with office management procedures and basic accounting principles
- Proficient in Microsoft Office (Word, Excel, Outlook) and office management software
- Ability to work independently and manage assigned responsibilities effectively
Education
- High school diploma or equivalent required
- Diploma or degree in Office Administration, Business Administration, Human Resources, or a related field is preferred
- Qualifications in administrative or office studies are an asset
Equal Opportunity Employer
Lindahl Group of Companies is an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment and to fostering an inclusive environment for all employees.
Job Type: Full-time
Pay: $23.00-$27.00 per hour
Expected hours: 40 per week
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
Application question(s):
- What languages are you able to communicate in, and what is your level of proficiency in each?