Executive Assistant

About HydraEarth Network

HydraEarth Network is a dynamic non-profit organization dedicated to building a sustainable future through community empowerment. We focus on environmental education, clean energy workforce development, and creating equitable pathways to green career opportunities while tackling pressing environmental challenges.

Our vision is ambitious yet achievable: a world where every community has access to sustainable energy solutions and comprehensive environmental education, fostering a healthier planet for generations to come.

Position Overview

We are seeking a highly organized and proactive Executive Assistant to join our remote, East Coast-based team. This contract position offers the opportunity to work at the heart of our mission-driven organization, providing crucial support to executive leadership while contributing to meaningful environmental and social impact.

The ideal candidate will serve as a strategic partner to our CEO, managing complex administrative responsibilities, facilitating seamless communication across all organizational levels, and ensuring operational excellence in our fast-paced nonprofit environment.

Key Responsibilities

Executive Support & Administration

- Serve as the primary administrative liaison between the CEO and internal teams, external partners, stakeholders, and community members

- Manage comprehensive correspondence including research, analysis, drafting, and routing of letters, documents, and communications

- Coordinate and maintain the CEO's complex calendar, strategically scheduling meetings, conferences, teleconferences, and travel arrangements

Board Relations & Governance Support

- Act as the administrative coordinator for Board of Directors and Advisory Board activities

- Manage end-to-end logistics for board meetings, including preparation, facilitation, and comprehensive follow-up

- Ensure seamless communication flow between executive leadership and governance bodies

Confidentiality & Decision-Making

- Maintain the highest standards of confidentiality and discretion when handling sensitive organizational information

- Exercise sound judgment in prioritizing competing demands and managing executive time effectively

- Make informed, independent decisions within established parameters to optimize organizational efficiency

Additional Strategic Support

- Contribute to special projects and initiatives as directed by the CEO

- Support organizational communications and stakeholder engagement efforts

- Assist with administrative aspects of program development and implementation

What We're Looking For

The successful candidate will bring exceptional organizational skills, professional communication abilities, and a passion for environmental and social justice work. Experience in nonprofit operations, board governance, or mission-driven organizations is highly valued.

This role is perfect for a detail-oriented professional who thrives in a collaborative, purpose-driven environment and wants to make a tangible impact on environmental sustainability and community empowerment.