Procure to Pay Manager

Job Description

Department: Accounting and Finance [100]

Job Status: Full-Time

FLSA Status: Salary-Exempt

Reports To: Business Controller

Location: The Woodlands, TX

Amount of Travel Required: Less than 25%

Work Schedule: Monday-Friday, 8am – 5pm

Positions Supervised: AP Supervisor, AP Specialists, AP Analyst

AIP: Level 5

POSITION SUMMARY:

The Procure-to-Pay Manager is a key operational and transformational leader responsible for defining, optimizing, and governing the full end-to-end P2P process. This role is central to Beusa Energy’s transition to Oracle Fusion Cloud ERP and will be instrumental in designing, testing, and stabilizing P2P processes across all business units.

The Procure-to-Pay Manager will partner closely with Supply Chain, Accounting, Operations, and IT to ensure process standardization, internal control integrity, and data accuracy. The ideal candidate is a hands-on process architect with a deep understanding of ERP systems, P2P workflows, and the operational discipline required to enable efficiency, compliance, and timely vendor payments across a complex, multi-entity organization.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as

defined by the ADA, except for those that begin with the word "may.")

- Serve as the functional lead for P2P during the Oracle Fusion design, configuration, and testing stages

- Define global standards for requisitioning, purchase order structure, invoice matching, and payment approval workflows

- Develop master data governance rules for vendors, items, and chart of accounts segments to ensure cross-system accuracy

- Collaborate with the ERP implementation team, Accounting, and Supply Chain to translate business requirements into scalable Oracle processes

- Lead UAT (User Acceptance Testing) for P2P modules and ensure system setup supports compliance, automation, and reporting objectives

- Support change management and training to drive adoption of new processes post go-live Supervise, mentor, and develop a team of senior and staff accountants

- Establish an enterprise-wide P2P framework covering requisition, PO creation, goods/services receipt, invoice processing, and payment execution

- Build process maps, RACI charts, and performance metrics that define ownership across Accounting, Procurement, and Operations

- Identify and eliminate process inefficiencies, root-cause recurring issues, and resolve data integrity problems (e.g., units of measure, item categories, incorrect GL coding)

- Implement and oversee P2P dashboards and KPIs, providing visibility into cycle times, approval bottlenecks, vendor holds, and payment performance

- Partner with Supply Chain to align PO compliance, price validation, and receipt confirmation procedures

- Oversee the daily AP function through the AP Supervisor, ensuring accurate and timely invoice processing, payment runs, and account reconciliations

- Maintain segregation of duties, enforce approval hierarchies, and uphold strong internal controls

- Drive consistency in vendor statement reconciliation, three-way matching, and RNI/GRNI clearance

- Support the monthly close process by ensuring proper accruals, cutoff, and balance sheet reconciliations for AP-related accounts

- Mentor and develop the AP team, fostering a culture of accountability, collaboration, and continuous improvement

- Oversee vendor onboarding, master data governance, and compliance with company standards, including tax documentation and banking verification

- Manage vendor inquiries and escalations, ensuring professional and timely resolution

- Collaborate with Treasury and Accounting to optimize cash flow through payment term negotiation, early pay discount opportunities, and working capital strategies

- Develop and maintain documentation for all P2P-related policies, SOPs, and control matrices

- Act as the bridge between Accounting and Supply Chain to ensure business continuity across procurement, receiving, and payment processes

- Partner with Legal, IT, and Operations to embed P2P controls into contracts, system workflows, and business procedures

- Participate in cross-functional committees (e.g., P2P Committee, CAPEX Committee, Project Phoenix governance sessions) to represent the Accounting function

- Serve as a key stakeholder in post-implementation stabilization and continuous improvement efforts

- Perform other related duties as assigned to assist with successful operations and business continuity.

POSITION REQUIREMENTS:

- Successfully passes background check, pre-employment drug screening, and any pre-employment aptitude and/or competency assessment(s).

- Daily in-person, predictable attendance.

- Possess a valid U.S. Driver's License.

EDUCATION/EXPERIENCE LEVEL

- - Bachelor’s degree in Accounting, Finance, Business, or Supply Chain required.

- CPA, CMA, or PMP preferred.

- 7+ years of progressive experience in Accounting, AP, or Procurement within a mid-to-large manufacturing or energy organization. - 3+ years in a managerial role leading multi-person teams across AP and/or P2P functions.

- Proven experience in ERP design or implementation, ideally Oracle Fusion Cloud, SAP, or similar Tier-1 systems.

- Strong understanding of end-to-end P2P lifecycle, including procurement, receiving, AP, and vendor management.

- Experience with process reengineering, KPI development, and governance frameworks.

- Familiarity with Sage 300 or similar legacy ERP systems is a plus.

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

Skills and Competencies:

- Strong analytical and process-thinking mindset; able to connect operational activities to financial outcomes.

- Excellent communication and stakeholder management skills — capable of influencing across Accounting, Supply Chain, and Operations.

- High integrity and attention to detail; understands the importance of compliance, controls, and audit readiness.

- Technologically fluent, with advanced Excel and reporting skills; exposure to Power BI or Oracle Analytics preferred.

- Proven ability to manage deadlines and competing priorities in a dynamic, fast-paced environment.

- Hands-on leadership style: capable of rolling up sleeves to solve problems while driving strategic improvements.

Performance Indicators:

- Reduction in invoice processing time and RNI/GRNI aging.

- Successful Oracle P2P module design, testing, and deployment.

- Vendor payment accuracy and timeliness.

- Standardization of P2P procedures and adherence to governance model.

- Employee engagement and development within the AP/P2P team.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequently required to walk, sit, climb, bend, reach and squat/kneel. The Procure-to-Pay Manager works primarily indoors and will be sitting prolonged periods of sitting at a desk and working on a computer. Must be able to access and navigate each department at the organization’s facilities. The Procure-to-Pay Manager may be required to lift heavy objects; therefore, The Procure-to-Pay Manager must be able to lift 25 lbs.

Work hours may include early morning, late afternoon/evening hours, and weekends in combination depending on job demands.

AAP /EEO STATEMENT

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Last Revised 10/2025.