Office Associate (Facilities) Essential Functions:

- Sort, pick up, and deliver mail in the building morning and afternoon;

- Assist with conference room set up as needed and stocking of supplies for meetings.

- Perform office administrative support work of considerable variety that requires independent judgment

- Edit and type documents

- Compile and type information for reports, spreadsheets and other documents

- Answer/screen telephone calls

- Appointments

- Answer questions requiring knowledge of District and departmental activities, rules, policies, and procedures; maintain records of appropriations and expenditures

- Maintain records and files as appropriate

- Perform data entry into Oracle, such as Purchase Requisitions and Purchase Orders, and create simple Excel spreadsheets with information provided by others, as needed for the Facilities Coordinator.

- In the absence of the Facilities Coordinator, perform as the first line of communication with other employees or service providers regarding facility issues

Perform a "walk through" of the facility looking for obvious issues, and stay with vendors or service providers that may need to be in the building, as needed.

Additional Responsibilities:

May assist in budget preparation; may be required to lift incoming packages up to 50 pounds, requisition supplies and services; perform related work as required or as delegated by supervisor.

QUALIFICATIONS: Office Associate

Training and Experience:

- Graduation from high school or equivalent, AND four (4) years of administrative support experience.

Must possess a valid driver's license issued by the state in which the employee resides.

Desirable Knowledge, Skills and Abilities:

Considerable knowledge of office support methods, practices and equipment; good knowledge of Microsoft Office products; good knowledge of office management principles and practices; good knowledge of records retention; considerable skill in operating office equipment (50 NWPM); considerable skill in filing and maintaining complex records; considerable skill in preparing reports; ability to work independently without specific instructions; ability to establish and maintain effective working relationships with District employees and the public.

Office Associate (Central Records)

Training and Experience:

- Graduation from high school or equivalent, AND four (4) years of administrative support and/or central files work.

- Must possess a valid driver's license issued by the state in which the employee resides.

Desirable Knowledge, Skills and Abilities:

Considerable knowledge of the principles, methods and practices of a centralized records and filing system; good knowledge of modern office methods and procedures; skill in operating a variety of office equipment and related software; skill in establishing and maintaining effective working relationships with others; skill in maintaining records and preparing reports.

Office Associate (Operations)

Training and Experience:

- Graduation from high school or equivalent, AND four (4) years of administrative support experience.

- Must possess a valid driver's license issued by the state in which the employee resides.

Desirable Knowledge, Skills and Abilities:

Ability to prioritize and manage multiple tasks, varied responsibilities, and off site assistance; ability to work independently; considerable skill and knowledge of Microsoft Office products; ability to analyze information and reach decisions; considerable skill compiling data, preparing and maintaining reports; good knowledge of office management principles and practices; ability to establish and maintain effective working relationships with District employees.

Office Associate (Permit)

Training and Experience:

- Graduation from high school or equivalent, AND four (4) years of in administrative support and/or construction work.

Must possess a valid driver's license issued by the state in which the employee resides.

Desirable Knowledge, Skills and Abilities:

Good knowledge of District ordinances, rules and regulations concerning sewer connections; good knowledge of department rules and regulations; considerable skill in the use of basic business mathematics; working knowledge of construction principles, practices, materials and equipment; knowledge of Microsoft Office products; Considerable skill in operating office equipment (50 NWPM); ability to form and maintain effective working relationships with employees and the general public; ability to maintain records and prepare reports.

Office Associate (Environmental Compliance)

Training and Experience:

- Graduation from high school or equivalent, AND four (4) years of administrative support experience.

Must possess a valid driver's license issued by the state in which the employee resides.

Desirable Knowledge, Skills and Abilities:

Considerable knowledge of office support methods, practices and equipment; good knowledge of Microsoft Office products; good knowledge of office management principles and practices; good knowledge of records retention; considerable skill in operating office equipment (50 NWPM); considerable skill in filing and maintaining complex records; considerable skill in preparing reports; ability to work independently without specific instructions; ability to establish and maintain effective working relationships with District employees and the public.

Office Associate (Finance)

Training and Experience:

- Graduation from high school or equivalent, AND four (4) years of administrative support experience.

Must possess a valid driver's license issued by the state in which the employee resides.

Desirable Knowledge, Skills and Abilities:

Considerable knowledge of office support methods, practices and equipment; good knowledge of Microsoft Office products; good knowledge of office management principles and practices; good knowledge of records retention; considerable skill in operating office equipment (50 NWPM); considerable skill in filing and maintaining complex records; considerable skill in preparing reports; ability to work independently without specific instructions; ability to establish and maintain effective working relationships with District employees and the public.

Office Associate (Construction Management)

Training and Experience:

- Graduation from high school or equivalent, AND four (4) years of administrative support experience.

Must possess a valid driver's license issued by the state in which the employee resides.

Desirable Knowledge, Skills and Abilities:

Considerable knowledge of office support methods, practices and equipment; good knowledge of Microsoft Office products; good knowledge of office management principles and practices; good knowledge of records retention; considerable skill in operating office equipment (50 NWPM); considerable skill in filing and maintaining complex records; considerable skill in preparing reports; considerable skill with accounting principles and mathematics; ability to work independently without specific instructions; ability to establish and maintain effective working relationships with District employees and the public.

SPECIAL REQUIREMENT:

Pursuant to MSD's "Substance Abuse Policy and Procedures," this position has been designated as non-safety sensitive and candidate must pass a Non-D.O.T. Drug Test for this position. Employees occupying this position are not subject to Federal (D.O.T.) Drug and Alcohol Testing Regulations.

Employees of MSD must have a "Meets Expectations" on their current performance review.

ABOUT US: The Metropolitan St. Louis Sewer District provides comprehensive wastewater and storm water management services to residents and businesses in both St. Louis City and County. As one of the most recognized employers in the region and a fixture in the downtown area, MSD employs over 900 individuals in a wide-range of roles including skilled crafts and laborers, engineering, information technology, finance, human resources and administration support. We invite you to be part of the team!