Description POSITION SUMMARY :

We are seeking a proactive, detail-oriented, and highly organized Office Administrative Assistant to join our dynamic team. This role is crucial to ensuring smooth day-to-day office operations, supporting staff, coordinating communications, and maintaining a welcoming, efficient work environment. The ideal candidate is a strong multitasker with excellent communication skills and a passion for administrative excellence.

Key Responsibilities Office Management :

- Maintain office supplies inventory and place orders as necessary

- Water Plants

- Greet visitors and manage front desk duties

- Set up small parcel shipments DHL, FedEx, UPS

Administrative Support

- Schedule and coordinate meetings, appointments, and travel arrangements

- Prepare and edit documents, reports, memos, and correspondence Prepare internal part labelso Maintain organized digital and paper filing systems, (work orders, travelers, shipping documentation)

- Data Entry

- Provide vacation coverage for order entry associates

- Support members of the operations team with routine tasks, and special projects as needed.

- Assist with onboarding new hires (welcome them and get them to the correct place for onboarding)

Internal Communications

- Disseminate internal announcements and updates

- Support planning and execution of staff events, meetings, and catering

Records & Data Management

- Maintain accurate employee and vendor records

- Input and update data into internal systems and spreadsheets

- Handle confidential information with discretion and professionalism

Special Projects

- Assist with research, reporting, and documentation for internal initiatives

- Support budget tracking and expense reporting

- Participate in operational process improvements

Qualifications

Education:

- High school diploma or equivalent required

Experience

- 2+ years of experience in an administrative or office support role

Skills & Competencies

- Excellent verbal and written communication skills

- Strong organizational and time-management abilities

- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace

- Ability to handle multiple tasks with a high degree of accuracy

- Discretion with confidential information

- Friendly, professional demeanor and a proactive attitude

- Ability to thrive in a fast paced environment