Looking for a candidate for a Coordinator to join the Procurement / Supply Chain Document Controls group. The group supports Procurement / Supply Chain Buyers and Management as well as working directly with other Departments of the organization and outside vendors.

This position would be responsible for the following along with future projects and needs as they arise –

- Perform tasks associated with verifying accuracy of PO invoices, PO documentation, PO proof of delivery, and invoice processing.

- Work with Buyers, Project Managers, Analysts, Vendors and individuals at delivery locations to verify any discrepancies in quantities, material, costs, etc.

- Create goods receipts in SAP MM once verified from signed and dated proof of delivery as they are received.

- Upload documentation into a permanent electronic storage location such as FileNet.

- Monitor and respond to a group email address, which includes:

o Identifying vendors set up in SAP, updating vendor information with proper documentation, or new vendor set up requirements.

o Making group calendar entries

o Entering Goods Receipts in SAP

o Fielding general questions.

Essential Duties and Responsibilities:

- Manage multiple tasks simultaneously with changing priorities and deadlines.

- Have proficient organization, oral and written communication skills.

- Be able to interface efficiently with individuals within our organization at all levels and outside vendors.

- Be able to work with minimal supervision and be self-driven.

- Possess the ability to work in a professional manner regardless of the situation.

- Use good time management and be to deal with a high volume of data.

- Be detail-oriented with the ability to follow processes.

- Be a team player.

- Adapt well to change.

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for this position are listed below:

- 0 – 2 years of experience in administrative work or accounts payable experience.

- High school graduate as a minimum.

- Tech degree or associate’s degree is a plus.

- At least 1 year of experience in Procurement-related activities or related experience as it pertains to maintaining Purchase Order packets, related invoices, and required back-up documentation for such.

- Excellent communication skills and accurate data entry skills are a must.

Preferred Skills:

Education and/or Experience, Knowledge, Skills & Abilities:

- SAP MM and Open Text experience or the ability to gain proficiency in applications.

- A background in procurement support, accounting or business.

- Proficiency in Microsoft Office Applications - MS Word, Excel and Outlook.

- Proficiency in web-based programs.

"An equal opportunity employer/disability/vet The Partnership is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law. The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. "