Administrative Assistant - Product Development & Marketing

A Great Opportunity in a Successful and Growing Company!

Holiday Bright Lights (HBL) has been supplying holiday lighting products for over a decade. As our company evolves each year, we still have our core beliefs of providing quality holiday lighting products – while we continue to innovate products for the future.

HBL is looking for an Administrative Assistant – Product Development and Marketingwho will play a key role in supporting a fast-paced office environment. This role plays an important role in tracking samples, product data and maintaining documentation across teams.

Responsibilities:

Sample Management & Support (Inbound & Outbound)

- Receive incoming product samples

- Apply standardized sample tags (item number, vendor, account, season, status)

- Update Airtable (or shared trackers) with sample arrivals, status changes, and notes

- Organize showroom and sample rooms, including seasonal rotations

- Pack and ship samples to retail buyers, internal teams, factories, and photo studios

- Maintain accurate sample inventory; archive or dispose of outdated versions

- Track sample requests and ensure timely fulfillment

- Create and maintain checklists for receiving, packaging review, and item setup

Spec & Quote Sheet Support

- Assist with entering product specifications into Airtable or shared databases

- Enter initial factory quotes into costing tools

- Maintain up-to-date cost comparison charts for Product Development, Sales, and Finance

Photography, Lifestyle & Content Support

- Track photography needs for each item

- Ship and retrieve photography samples from studios

- Maintain a centralized photo asset library organized by retailer, season, and item number

- Assist with prop procurement for lifestyle shoots

Meeting & Communication Support

- Keep shared Teams/SharePoint folders organized and easy to navigate for all teams

Testing, Compliance & Documentation

- Track BV/UL testing requirements and collect reports from factories

- Maintain compliance folders by retailer

- Route compliance documents to Marketing, Product Development, and Sales

- Track renewable UL numbers, packaging legal copy, warnings, and required icons

Additional Responsibilities

- General administrative office support

- Travel arrangements and expense management

- Possible proofing and copywriting

What We are Looking For

- Highly organized with strong attention to detail

- Comfortable managing multiple projects and deadlines

- Experience with Airtable, spreadsheets, or similar tracking systems (preferred)

- Strong communication skills and a proactive mindset

- Ability to lift, pack, and ship product samples as needed

- Ability to work in office, Monday - Friday, 8am - 5pm

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Health savings account

- Life insurance

- Tuition reimbursement

- Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person