Position Description: JOB SUMMARY

The Accountant/AP Specialist role accurately prepares journal entries, account and bank reconciliations as well as quarterly and annual payroll tax returns. The Accountant/AP Specialist also provides financial analysis and reviews results monthly. This role processes all AP invoices and employee expense reports. The position partners closely with the Payroll/Benefits Administrator and at times may review and approve timesheets, prepare payroll, and reconcile employee benefits.

RESPONSIBILITIES AND DUTIES

- Posts adjusting journal entries and reconciles balance sheet accounts.

- Partners with Payroll/Benefits Administrator to review and approve timesheets, prepare bi-weekly payrolls, and reconcile employee benefits.

- Prepares monthly bank reconciliations.

- Manages bank transfers and banking exceptions/resolution.

- Facilitates all invoice approvals.

- Posts and codes all approved invoices into the system.

- Uploads and posts all employee credit card/expense activity.

- Oversees the company credit card program. Adds/deletes cards for employees as needed. Reports fraudulent charges and disputes erroneous charges should they come up.

- Reconciles company Visa and verifies employee expense reports are turned in for Visa charges.

- Oversees company fuel cards for each branch office.

- Prepares and executes weekly vendor and employee reimbursement payments.

- Maintains vendor setup for W9 compliance and validates Federal Tax ID numbers, as required. Ensures collection of W9s for all vendors and notes potential 1099 vendors. Owns year end 1099 processing and timely distribution of statements

- Creates and submits quarterly payroll tax returns.

- Produces supporting accounting schedules and collaborates with external auditors during the annual corporate, 401(k), and ESOP audits as needed.

- Prepares and files required census reporting.

- Provides analysis and support on other projects as required.

- Provides support for certain front office duties, such as address incoming calls, greet onsite visitors, manage postage, and distribute incoming mail.

- Follows Anvils safety policies as outlined in the Anvil Safety Manual.

- Performs other related duties as assigned.

REQUIRED SKILLS AND ABILITIES

- Excellent analysis and critical thinking skills.

- Strong organizational and time management capabilities.

- Requires meticulous attention to detail.

- Reliable and trustworthy.

- Proficient in Microsoft Office Suite, and strong proficiency in Microsoft Excel.

- Experience with payroll ops and compliance.

- Working knowledge of internal controls, and Generally Accepted Accounting Principles (GAAP).

- Exceptional written and verbal communication skills.

- A high level of integrity and ability to maintain confidentiality.

- Strong organizational and time management skills.

EDUCATION AND EXPERIENCE

- Bachelors degree in accounting preferred.

- Three to five years of accounting experience, preferred.

PHYSICAL REQUIREMENTS

- Able to sit/stand, type, perform computer work, and answer incoming calls for long periods of time.

- Frequent use of hands/fingers for computer entry and answering phones.

- Able to perform occasional bending, lifting, and reaching.

Anvil Corp is proud to be an Equal Employment Opportunity (EEO) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We encourage individuals with diverse backgrounds to apply.

About Anvil: At Anvil, our employees are part of a company with a long-standing reputation for excellence in the engineering industry. We believe that our greatest strength is our people and their potential. Thats why we support our employees with great benefits, a strong work-life balance, training, mentorships, and hands-on experience at client sites. At Anvil, you get to be part of a larger family. We look forward to meeting you!