Operations Coordinator - Direct Support to AI Director
Division: DATUM, Impac Exploration Services
Location: Oklahoma City
Type: Full-Time
Keep Innovation Moving Forward
Our Director is reshaping how AI works in the real world. They're also juggling about fifteen priorities at once. They need someone who can bring operational excellence to creative chaos—managing schedules, coordinating meetings, tracking deliverables, and making sure important details don't get lost in the innovation sprint.
This role is all about enabling leadership to focus on what they do best. You'll handle travel coordination, calendar management, and project tracking while being part of building something that matters. We need someone who takes pride in being the reason things run smoothly and who thrives in fast-paced environments.
Your Day-to-Day
•Master complex calendar management across time zones and priorities
•Turn meeting notes into tracked action items that actually get done
•Coordinate travel arrangements for everything from conferences to field sites
•Keep projects on track with friendly (but persistent) follow-ups
•Manage communications to protect focus time while keeping people connected
•Be the organizational memory when everyone else is thinking ahead
•Jump into new challenges as they arise—flexibility is key
You're Our Person If
•You're naturally organized and actually enjoy creating order
•You can juggle multiple priorities without breaking a sweat
•You anticipate needs before they become urgent
•You communicate clearly with everyone from PhDs to field engineers
•You stay positive even when plans change (and they will)
•You get satisfaction from helping others do their best work
Bonus Points If
•You're curious about AI and technology
•You've supported leaders or teams in fast-paced environments
•You're comfortable with ambiguity and rapid change
•You can read between the lines and take initiative
•You want to learn about building a business, not just support one
•You see this role as a launchpad for your career
What We Offer
•Direct exposure to cutting-edge AI development and business strategy
•Real responsibility and recognition for your contributions
•Travel opportunities to unique locations (conferences, field sites, partner meetings)
•Growth potential—this role evolves as you develop new skills
•Mentorship from leaders who want to see you succeed
•The chance to enable work that genuinely impacts the world
The Reality Check
This role requires:
•Flexibility when priorities shift quickly
•Patience with creative, fast-moving thinkers
•Comfort with last-minute changes and tight deadlines
•Strong attention to detail when others are focused on the big picture
•The ability to stay organized when things get hectic
But you'll also be essential to breakthrough innovation. You'll learn how AI companies actually operate, build a network in a cutting-edge industry, and develop skills that translate anywhere you go next.
Growth Trajectory
We believe in promoting from within. Previous ops coordinators at similar companies have become:
•Project/Program Managers
•Even founders of their own startups
We'll support your growth with training, increased responsibility, and honest career conversations.
Ready to Make an Impact?
Tell us about a time you brought order to chaos. Share what excites you about working in AI and innovation. Show us you're ready for a role that's challenging, rewarding, and anything but boring.
We're looking for someone who sees "fast-paced startup environment" and thinks "exactly what I'm looking for."
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