Remote
Hybrid
Accounts Payable Administrator
Accounts Payable Administrator
Dickinson, ND
Full time
$41,000-$63,000On-site
Oil and Gas
About This Job
General Statement of Duties:
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Under the direction of the Chief Financial Officer (CFO), the Accounts Payable Specialist is responsible to maintain account payable functions, ensure accurate processing of vendor invoices, timely payments along with providing excellent customer service to office visitors.
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This role ensures Foremost Well Service adheres to the highest standards of safety, compliance, and operational excellence, fostering a culture of accountability and continuous improvement. This role is expected to coordinate with ALL divisions, regardless of location, to add value as needed.
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Supervision Duties: None
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Summary of Duties: (Duties may include, but are not limited to the following)
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Invoice Management:
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Receive, review, and process vendor invoices accurately and efficiently.
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Verify invoices against purchase orders, delivery receipts, and contracts to ensure accuracy.
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Resolve discrepancies by liaising with vendors, internal departments, and procurement teams.
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Payment Processing & Credit Card:
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Prepare and execute payments through checks, electronic transfers, and other payment methods.
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Ensure timely payments to vendors to maintain good standing and avoid late fees.
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Record and post transactions into accounting systems with proper coding to general ledger accounts.
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Collect credit card receipts from team members, code and record in accounting software.
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Reconciliation and Reporting:
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Reconcile vendor statements and resolve any outstanding balances or issues.
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Prepare and maintain detailed accounts payable reports and documentation for audits.
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Assist in month-end and year-end closing processes related to accounts payable.
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Compliance and Documentation:
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Maintain accurate and organized records of all accounts payable transactions.
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Stay updated on oilfield-related regulations and tax requirements (e.g., sales/use tax, W9’s).
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Vendor Relations:
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Complete credit requests applications with vendors.
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Build and maintain strong relationships with vendors and service providers.
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Address inquiries from vendors regarding payment status and invoice details promptly.
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Customer Service and Reception:
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Greet visitors warmly and professionally, ensuring a positive first impression of the company.
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Address inquiries from visitors and callers, providing accurate information or directing them to the appropriate person or department.
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Provide assistance to vendors, customers, and other guests visiting the office.
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Serve as job back-up to the Accounts Receivable Specialist as needed.
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Serve as a back-up to the Inventory Specialist to issue Purchase Orders to suppliers.
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All other duties as assigned;
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Required Knowledge, Skills and Abilities:
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Strong verbal and written communication skills.
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Professional and strong customer service skills.
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Capable of managing multiple tasks in a fast-paced environment.
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Proficiency in accounting software (e.g., QuickBooks or similar systems).
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Strong Excel skills and experience with accounts payable, receivable and reporting.
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Knowledge of the oilfield industry, including common vendors, services, and terminology.
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Experience handling multi-state or international accounts payable transactions.
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Familiarity with cost tracking for field operations or projects.
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Working Conditions:
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Work is performed in an office environment and requires the ability to operate standard office equipment such as computers, phones, printers, etc.
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Education and Experience:
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Associate's degree in Accounting, Finance, or a related field preferred; equivalent experience preferred.
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Minimum 2 years of accounts payable experience, preferably in the oilfield or related industries.
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Familiarity with oilfield services, procurement, and operational expenses preferred.
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Pay will DOE
Schedule: Fulltime Monday-Friday, flexible scheduling
•We offer:
We offer:
* Health 50% covered of the base plan * Dental 100% covered * Vision 100% covered * 3% IRA match after 90 day
•Holiday Pay, PTO
Holiday Pay, PTO
Job Type: Full-time
Pay: $41,000.00 - $63,000.00 per year
Benefits:
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401(k) matching
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Dental insurance
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Flexible schedule
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Health insurance
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Vision insurance
Schedule:
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8 hour shift
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Day shift
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Monday to Friday
Ability to Commute:
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Dickinson, ND 58601 (Required)
Ability to Relocate:
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Dickinson, ND 58601: Relocate before starting work (Preferred)