Position Summary

The Legal Administrative Specialist’s primary role is to support the Legal Department in utility system acquisitions and regulatory compliance across eleven states. This position is responsible for maintaining a comprehensive tracking system for regulatory conditions resulting from acquisition and rate case proceedings and ensuring timely compliance with all deadlines. This position is also responsible for facilitating Utility Services Agreements through closing, managing the legal calendar, and assisting the Manager of Legal Administration with closing processes. This position requires a highly analytical thinker with advanced Excel skills, high level of organization, strong attention to detail, and the ability to work collaboratively across departments and with external partners. Performs all other duties as assigned

Essential Functions:

- Maintain a tracking system for regulatory conditions established in acquisition and rate case proceedings across eleven states, ensuring fulfillment of the conditions in accordance with deadlines

- Maintain legal calendar for Legal and Regulatory Departments including filing dates, Commission agenda meetings, hearing dates, etc

- Attend calls with in-house counsel and outside regulatory counsel as required

- Create content and data room for quarterly investment memos

- Assist in maintaining corporate contract administration software

- Assist in-house counsel in formatting, editing, and preparing contracts

- Attend kick-off and due diligence calls with external real estate counsel and surveying specialists to identify impediments to system acquisition

- Attend monthly closing call with external real estate counsel and other necessary parties

- Facilitate consummation of Utility Services Agreements (USA) and oversee USA closings. Necessary functions include hosting monthly USA call with external real estate counsel and other necessary parties; ensuring internal departments are informed of USA terms and progress; obtaining documentation from developers to satisfy regulatory requirements; verifying fulfillment of agreement conditions prior to Closing; securing required information for Closing from Developer

- Assist Manager of Legal Administration with closings. Necessary functions include: scrubbing system customer list and coordinating load into customer service software (MuniLink) with Billing/Customer Experience; obtaining required information for closing from sellers; addressing sellers’ questions/concerns

- All other duties as assigned

Personal Attributes

- Strong analytical and problem-solving skills

- Detail-oriented with a high level of accuracy in documentation

- Demonstrated ability to handle multiple tasks and produce quality materials while achieving results and meeting deadlines

- Demonstrated ability to prioritize and re-prioritize quickly. Ability to multi-task

- Ability to respond tactfully and in a timely manner to internal and external stakeholders

- Accuracy - Ability to perform work accurately and thoroughly

- Analytical Skills - Ability to use thinking and reasoning to solve a problem

- Attention to Detail - Ability to pay attention to the minute details of a project or task from the beginning to the end of the project/task

- Communication, Oral & Written- Ability to communicate effectively with others using both the spoken/written word

- Decision Making - Ability to make critical decisions while following company procedures

- Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards

- Judgment -Ability to formulate a sound decision using the available information

- Organized - Possessing the trait of being organized or following a systematic method of performing a task

- Problem Solving - Ability to find a solution for or to deal proactively with work- related problems

- Responsible - Ability to be held accountable or answerable for one’s conduct.

- Teamwork- Ability to work as part of a team

- Working Under Pressure - Ability to complete assigned tasks in stressful situations

Education/Skills

- Certification in Project Management, a bachelor’s degree in Business (with emphasis or training in project management), or demonstrated experience that corresponds to the requirements of the position

- Strong written and verbal communication skills are a must

- Project coordination/management experience preferred

- Advanced skills in all aspects of the Microsoft suite software (Excel, PowerPoint, Word)

- Advanced skills in Adobe Acrobat