Overview Essential Duties & Responsibilities: HR Auditing, Compliance, And Administrative Functions

- Perform complex HR administrative support work requiring independent judgment and a comprehensive understanding of departmental procedures.

- Conduct audits of hiring processes to verify compliance with organizational policies, regulatory guidelines, and established hiring standards.

- Audit personnel files, recruitment records, and Exam Plans for completeness, accuracy, and alignment with retention standards.

- Enter applicant and recruitment-related information into the Oracle HRIS system with a high level of accuracy and attention to detail.

- Organize, audit, and maintain electronic and paper Talent Management documentation—including Eligibility Lists and all hiring-related forms—to ensure proper retention and accessibility.

- Maintain and oversee HR records storage rooms, ensuring secure, organized, and compliant record-keeping practices.

- Maintain department records and files according to the Information Governance (IG) Policy, ensuring adherence to retention schedules and security requirements.

- Assist in the daily direction, guidance, and supervision of the Talent Management team to ensure efficient workflow, compliant processes, and high-quality service delivery.

- Collaborate with HR leadership to identify compliance risks, recommend corrective actions, and implement process improvements and best practices.

Benefits And Compensation Auditing

- Support annual and triennial external audits of retirement and health care plans by conducting random file auditing and ensuring document readiness.

- Audit benefits files to validate the accuracy of supporting retirement documentation, including Vanguard distribution packets, bank letters, and other supporting materials.

- Conduct regular audits of the Actuary and Secretary Reports to validate:

- New retiree setups

- Deceased retiree updates

- Spousal benefit tracking

- Audit active employee benefits files for accuracy, including Vanguard distribution forms, defined benefit pension forms, and supporting documentation.

- Verify alignment between HR and actuary records; identify discrepancies and ensure timely corrections.

- Confirm corrections and updates are properly documented, approved, and compliant with organizational standards and audit requirements.

Safety, Risk, and Compliance Programs

- Lead and manage the Workers’ Compensation program, including claims administration, communication with adjusters and providers, reporting requirements, and compliance monitoring.

- Oversee Motor Vehicle Report (MVR) reviews for employees in driving-required positions, ensuring compliance with safety, insurance, and regulatory standards and management of Last Chance Agreement (LCA) program.

- Coordinate and manage Random Drug Testing for safety-sensitive positions, maintaining strict confidentiality and compliance with federal, state, and internal policies.

Support of the HR Manager and Department Operations

- Provide departmental leadership support in the absence of the Human Resource Manager, including attending or conducting meetings, participating in webinars, responding to inquiries, and ensuring continuity of departmental operations.

- Provide guidance and support to managers and employees regarding workers’ compensation, safety-sensitive requirements, HR policy interpretation, and audit findings.

- Stay current with changes in laws, regulations, and standards related to workers’ compensation, safety compliance, benefits auditing, HR auditing, and record-keeping.

Additional Responsibilities

- Conduct quality control checks and supervise designated HR staff or support personnel to maintain high standards of accuracy and efficiency.

- Contribute to special HR projects, benefits audits, departmental audits, and various HR Event initiatives as assigned.

- Perform related duties as required or delegated by the Human Resource Manager or other supervisory personnel.

Responsibilities

Qualifications Training And Experience

- Bachelor’s degree in Human Resources, Business Administration, or a related field; equivalent experience may be considered.

- Proven experience in a human resources role with a strong emphasis on auditing, compliance, workers’ compensation, benefits administration, or safety-sensitive program management.

- Knowledge of HR systems such as UKG, Oracle EBS, or similar platforms.

- Strong understanding of workers’ compensation laws, claims management processes, and safety compliance requirements.

- Familiarity with hiring workflows, benefits documentation, retiree processing, personnel file maintenance, and HR compliance standards.

Knowledge, Skills & Abilities

- Exceptional attention to detail and accuracy with strong analytical and problem-solving skills.

- Ability to exercise independent judgment and maintain confidentiality with integrity.

- Effective communication and interpersonal skills, with the ability to collaborate across departments.

- Strong organizational skills, including the ability to manage multiple tasks, audits, and deadlines.

Special Requirements

Pursuant to MSD's "Substance Abuse Policy and Procedures," this position has been designated as non-safety sensitive and candidate must pass a Non-D.O.T. Drug Test for this position. Employees occupying this position are not subject to Federal (D.O.T.) Drug and Alcohol Testing Regulations.

Employees of MSD must have a meets expectations.

Physical Demands

- Stationary Position: Occasionally

- Move/Traverse: Occasionally

- Stationary Position/Seated: Constantly

- Transport/Lifting: Rarely

- Transport/Carrying: Rarely

- Exerting Force/Pushing: Rarely

- Exerting Force/Pulling: Rarely

- Ascend/Descend: Rarely

- Balancing: Rarely

- Position Self/Stooping: Rarely

- Position Self/Kneeling: Rarely

- Position Self/Crouching: Rarely

- Position Self/Crawling: Rarely

- Reaching: Rarely

- Handling: Occasionally

- Grasping: Occasionally

- Feeling: Rarely

- Communicate/Talking: Constantly

- Communicate/Hearing: Constantly

- Repetitive Motions: Frequently

- Coordination: Frequently

Work Environment

- Extreme cold: Rarely

- Extreme heat: Rarely

- Humidity: Rarely

- Wet: Rarely

- Noise: Occasionally

- Hazards: Rarely

- Temperature Change: Rarely

- Atmospheric Conditions: Rarely

- Vibration: Rarely