Job Shop Hiring: Manufacturing Office Administrator/Bookkeeper

Swafford-Kientzy Machine & Fabrication, Inc is a locally owned, family operated machine & fabrication shop known for precision, quality, and dependable service. We are seeking an Office Administrator/Bookkeeper with strong customer service skills, strong background in accounts payable/receivable, a high level of attention to detail, and a motivated, team-first mindset to support our growing team. This role plays a vital part in keeping our office operations running smoothly and supporting our financial processes. Proficiency with SAGE accounting software a plus and have excellent organizational skills.

Join our company where your skills and contributions are valued!

Skills:

A successful candidate will be:

Detail Oriented and Organized. Accuracy is not just a point of pride; you understand the role correct numbers play in organizational decision making.

A Process Optimizer- Because you love efficiency, your knowledge of accurate financial recordkeeping, usage of SAGE accounting software and strong knowledge of Microsoft Office (Excel, Word, Outlook) will benefit the entire company.

A Great Communicator-Not only are you approachable and keep people in the loop, but you can also convey a precise message with clarity and respect regardless of the situation.

Responsibilities:

- Maintain and update accurate financial records using SAGE accounting software

- Manage accounts payable and receivable, ensuring timely payments and invoicing

- Manage project numbers from start to finish

- Invoice and cost analysis of finished jobs

- Prepare monthly financial reports

- Handle general office administration duties such as answering phones, filing and ordering supplies

- First point of contact for customers/vendors/drivers and direct them to correct member

- Assist with scheduling and customer communication as needed

- Coordinate with vendors and service providers for office needs

- May be required to perform other duties as assigned

Qualifications:

- Proficiency in SAGE accounting software highly desired

- Experience with bookkeeping and office administration

- Must have a strong background in accounts payable and receivables

- Strong knowledge of Microsoft Office (Excel, Word, Outlook)

- Professional phone etiquette a must

- Strong communicator

- Detail-oriented with excellent organizational skills

- Ability to multitask and work independently

- Experience in a manufacturing and metal fabrication environment preferred

- Strong knowledge of Metal (steel, stainless steel, aluminum) preferred

- Ability to maintain regular, punctual attendance

- Good Work Ethic a Must!!

Experience:

- Office Administrator - 2-3 years' experience

- Bookkeeper with strong background in accounts payable and receivable - 3-5 years' experience a must

Working environment and physical demands:

- Ability to safely and successfully perform the essential job functions consistently

- Must be able to talk, listen and speak clearly

- Prolonged periods of sitting at a desk working on a computer

- Occasional lifting of office supplies or training materials up to 25 lbs.

- Potential exposure to noise and other industrial hazards

Hours of operation:

- Full-time, Monday to Friday

- On-site at our Troy, MO facility

- Hours: 7:30 AM to 4:30 PM

Benefits:

- Competitive salary commensurate with experience

- Health Insurance: Medical, Dental, Vision plans

- Supplemental Benefits

- Paid holidays and vacation

- 401(k) after a year of employment with employer match

- Positive and supportive team environment

- Opportunities for growth and development

- Family oriented work environment

Candidates can apply in person or by email

Monday -Friday

7:30am - 4:00pm

Swafford-Kientzy Machine & Fabrication, Inc.

221 S. Moore School Rd.

Troy, MO 63379

Job Type: Full-time

Pay: $20.00 - $28.00 per hour

Application Question(s):

- Have you applied for this company before? If so, when.

- This position requires 3-5years Bookkeeping with strong background in payable/receivables, 2 years Administration and at least a minimum of 2 years Machine & Fabrication shop experience.

Experience:

- Administration: 2 years (Required)

- Bookkeeping: 5 years (Required)

Work Location: In person