Role

Reporting to the Purchasing Manager, the Receptionist - Administrative Assistant is the first point of contact for clients and visitors, creating a welcoming atmosphere and ensuring efficient communication within the office. This role combines front desk responsibilities with administrative support across multiple departments to maintain smooth day-to-day operations. The Receptionist/Administrative Assistant performs a variety of reception, clerical, and administrative tasks and provides support to other employees as needed.

Responsibilities

- Greet and welcome all clients and visitors in a professional and friendly manner.

- Coordinate visitor information, maintain the manager visitor sign-in sheet, and notify the appropriate personnel upon arrival.

- Support daily office maintenance, including ordering office and janitorial supplies as needed and ensuring cleanliness of all common areas.

- Answer incoming calls and direct them to the appropriate personnel or department.

- Prepare, edit, and format professional documents such as correspondence, reports, drafts, and office-related emails.

- Sort and distribute incoming mail daily; send and receive courier packages as required.

- Monitor shared email inboxes and distribute communications as necessary.

- Navigate Viewpoint to locate reference details for internal or external requests related to vendor invoices or purchase orders.

- Process employee expense submissions as needed.

- Create purchase orders and order items for overhead departments and low-risk project expenses.

- Communicate with other offices to ensure consistent flow of information and company-wide awareness of events or updates.

- Provide administrative support to various departments as required.

Requirements

Qualifications

- High School Diploma or equivalent required.

- 1-3 years of experience in a receptionist or administrative role preferred.

- Excellent verbal and written communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required.

- Strong organizational skills and attention to detail.

- Ability to handle multiple tasks and work in a fast-paced environment.

- Friendly demeanor with a professional appearance.

- Experience with office equipment and technology (phones, printers, fax machines) preferred.

Benefits

Benefits

- Competitive compensation

- Comprehensive benefits package (Medical, Disability, Dental & Vision)

- Paid Time Off Benefits

- Weekly Pay Periods

- Employee Assistance Program – Counseling

- DPSP matching program that offers increased matching contributions based on your years of service with the company.