POSITION BACKGROUND:

This entry level Human Resources Generalist plays a key role in supporting the company’s HR functions and ensuring that HR initiatives align with overall business needs. This position oversees HR administration/customer service, talent acquisition, HR training and development, performance management support, and benefits coordination. For the purposes of this document, 'Company' refers to Ketek Group Inc. and all its subsidiaries.

CORE DUTIES

HR Administration

- Oversee HR administrative processes such as offboarding, exit interviews, job abandonments and confirmation of employment letter.

- Maintain and update the Applicant Tracking System (ATS) to support an efficient hiring process.

- Ensure all HR records and documentation comply with company policies, privacy regulations, and employment law.

- Manage leave tracking and documentation, ensuring compliance with internal policies and employment laws.

- Assist in administering employee benefits programs, including enrollments, changes, and inquiries.

- Maintain up-to-date knowledge of employment legislation and ensure policies reflect best practices.

- Support with revising and implementing HR policies to align with company strategies, employment law, and industry best practices.

- Support with front desk/receptionist coverage

- HR Project Work: Opportunities to contribute to HR initiatives, such as policy development, compensation and benefit reviews and HR compliance projects

Talent Acquisition & Learning Support:

- Support with full-cycle recruitment, including job postings, candidate screening, interview coordination, and onboarding.

- Ensure pre-employment testing (e.g., background checks, drug tests, certifications, etc.) are accurately completed and documented.

- Collaborate with hiring managers to identify staffing needs and ensure a smooth hiring process.

- Represent the company at job fairs, career expos, and recruitment events to attract potential candidates and enhance employer branding.

- Assist the HR Manager in learning and development initiatives to enhance employee engagement and skill development.

- Track and maintain employee HR-related training records and compliance requirements.

- Support the coordination of employee training programs, workshops, and learning sessions.

- Support the company’s competency program by coordinating skills assessments and career development initiatives.

Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

QUALIFICATIONS AND SKILLS

Required

- Post-secondary diploma or degree in Human Resources, Business Administration, or a related field.

- 2-3 years of HR experience in a generalist or HR administration role.

- Proficiency in HRIS, ATS, and Microsoft Office Suite (Excel, Word, Outlook, Pay works).

- Strong understanding of Alberta employment laws, HR best practices and other employment laws.

- Demonstrate strong technical and professional knowledge and continuously strive to learn and develop

- Discrete, as dealing with confidential information

- Work independently with minimal supervision.

- Stay up-to-date on HR trends, best practices, and employment laws and regulations, particularly in Alberta and British Columbia.

- Excellent organizational, problem-solving, and attention-to-detail skills.

- Ability to work independently and collaboratively in a fast-paced environment.

Preferred

- 2-3 years of HR experience in a generalist or HR administration role.

- Tech-savvy with computer software and programs, including Pay Works, and other HRIS Software.

- A professional HR designation (e.g. CPHR) is considered an asset).

- Experience/Exposure in employee relations is considered an asset.

WORKING CONDITIONS

Physical Demands

- Regularly required to stand/sit, talk/hear, use hands/fingers to operate a computer and telephone, stoop, and kneel

- Prolonged exposure to computer screens

- Moderate to heavy lifting (up to 50lbs) may be required

Work Environment

- Office environment (100%)

- May be required to work weekends and outside of regular office hours

- May be required to travel to other Company sites, meetings, and conferences

TRAINING AND COMPETENCIES

As per the Company’s Training Matrix (G018).