Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant / Bookkeeper to support daily office operations while maintaining accurate financial records. This role is ideal for someone who enjoys balancing administrative responsibilities with hands-on bookkeeping and accounting support. The successful candidate will play a key role in keeping the office running smoothly and ensuring financial accuracy and compliance.

Key Responsibilities

Administrative Duties

- Maintain filing systems (digital and physical) and ensure records are organized and up to date

- Prepare reports, spreadsheets, and basic presentations as needed

- Coordinate meetings, appointments, and travel arrangements

- Assist with HR-related administrative tasks such as onboarding paperwork and time tracking

- Order office supplies and liaise with vendors and service providers

Bookkeeping & Accounting Duties

- Record and maintain accurate financial transactions in accounting software

- Process accounts payable and accounts receivable

- Reconcile bank and credit card statements

- Prepare and send invoices; follow up on outstanding balances

- Maintain general ledger and support month-end and year-end close

- Assist with payroll processing and expense reporting

- Prepare financial reports for management review

- Support external accountants with tax filings, audits, and financial documentation

Qualifications

- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred

- 2+ years of experience in administrative support and/or bookkeeping

- Proficiency with accounting software (e.g., QuickBooks, Xero, Sage)

- Strong working knowledge of Microsoft Office (Excel, Word, Outlook)

- Excellent organizational skills and attention to detail

- Ability to handle confidential information with discretion

- Strong communication and time-management skills

Preferred Skills

- Experience with payroll systems

- Familiarity with sales tax, expense tracking, and basic financial compliance

- Ability to work independently and prioritize multiple tasks

Experience in a small business or fast-paced office environment

Pay: $22.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

Work Location: Hybrid remote in Trenton, NJ 08611