Overview

We are seeking a proactive and detail-oriented Virtual Office Assistant who resides in California to support our dynamic solar sales organization. This role offers an exciting opportunity to manage administrative tasks remotely while contributing to the growth of sustainable energy solutions. The ideal candidate will demonstrate exceptional organizational skills, strong computer literacy, and excellent customer service abilities. As a vital part of our team, you will ensure smooth daily operations, assist with client communications, and handle various clerical responsibilities with enthusiasm and professionalism.

Responsibilities

- Manage incoming calls using multi-line phone systems, ensuring professional phone etiquette and prompt assistance for clients and team members

- Maintain accurate records through data entry, filing, and document proofreading to support sales and administrative processes

- Utilize Microsoft Office Suite and Google Workspace tools for scheduling, document creation, and communication management

- Handle calendar management and appointment scheduling for sales representatives and management teams

- Provide exceptional customer support via phone, email, and chat, addressing inquiries efficiently and courteously

- Oversee office management tasks such as supply ordering, mail handling, and maintaining organized digital files

- Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices

Requirements

- Proven experience in office management or administrative roles, preferably within a sales or customer service environment

- Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic data entry techniques

- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting

- Exceptional phone etiquette with experience managing multi-line phone systems and providing top-tier customer service

- Bilingual abilities are a plus to support diverse client interactions

- Clerical experience such as filing, proofreading, and document management is highly desirable

- Personal assistant or medical/dental receptionist experience is advantageous but not required

- Ability to work independently from a virtual setting while maintaining high levels of professionalism and accountability

Join us in empowering the future of solar energy! This role is perfect for motivated individuals who thrive on organization, enjoy supporting teams remotely, and are eager to contribute to a sustainable mission. We provide a supportive environment where your skills will make a meaningful impact while offering flexibility for your work-life balance.

Pay: $29.00 per hour

Expected hours: 20.0 per week

Benefits:

- Flexible schedule

- Professional development assistance

Ability to Commute:

- California (Preferred)

Work Location: Remote