Job Title: Sales Administrative Assistant Location: Irvine, CA Type: Onsite

ETAP has been the leading developer of electrical power system design, analysis, and real-time software solutions for over 35 years. As we grow, we’re continually looking for bright, energetic, go-getters to enhance our team. ETAP offers the career stability of an established company, we also offer the fast-paced, dynamic work environment; it’s a culture where good ideas and hard work are recognized and rewarded.

Job Summary:

We are seeking a highly organized and detail-oriented Sales Administrative Assistant to support our Sales Department. This role is essential in ensuring smooth day-to-day operations by handling administrative tasks, processing orders, preparing proposals, and managing internal reporting. The ideal candidate is proactive, professional, and thrives in a fast-paced, team-oriented environment.

Key Responsibilities:

- Provide administrative support to the Sales team to ensure efficient time and resource management

- Process sales orders, create and review proposals

- Conduct internal audits of sales reports on a weekly, monthly, and quarterly basis

- Liaise and coordinate with international offices and Authorized Representatives

- Serve as a backup for reception and phone coverage

- Schedule meetings and coordinate calendars as needed

- Prepare and distribute departmental correspondence, memos, reports, and project documentation

- Support CRM-related tasks, including report generation and order data entry (Dynamics CRM/Salesforce)

- Record, transcribe, and distribute meeting minutes in a timely manner

- Communicate professionally with colleagues, clients, vendors, and management

- Ensure compliance with company policies, procedures, and regulatory requirements

- Perform additional duties and support projects as assigned

Qualifications:

- Minimum of 3+ years of administrative experience, preferably in a sales environment

- Strong interpersonal skills and ability to handle confidential information with discretion

- Proven ability to manage multiple priorities and deadlines

- Skilled in handling pricing, proposals, and sales-related documentation

- Excellent written and verbal communication skills

- Experience with Microsoft Dynamics, Salesforce, or other CRM platforms strongly preferred

- Strong problem-solving and decision-making abilities

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM systems

- Ability to work collaboratively with a diverse team in a fast-paced setting

- Strong analytical skills with the ability to summarize data and generate reports

Education:

- High school diploma required

- Associate’s or Bachelor’s degree preferred

ETAP is an Equal Opportunity Employer and is committed to workforce diversity. Local applicants encouraged to apply. ETAP is a smoke-free workplace and drug-free work environment. All resumes are held in confidence. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search. Applicant must be able to work onsite and eligible to work in the USA

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

- Health insurance

Schedule:

- 8 hour shift

- Monday to Friday

Experience:

- Sales administration: 3 years (Required)

Ability to Commute:

- Irvine, CA 92618 (Required)

Ability to Relocate:

- Irvine, CA 92618: Relocate before starting work (Required)

Work Location: In person