Organizational Admin
Santa Ana, CA
full time
$60,000-$70,000About This Job
About Us
At PSE, our mission is clear: Peace of Mind. Expert Solutions. We provide expert compliance solutions that offer our clients confidence in their monitoring systems, all backed by a team committed to service, quality, and care. As we grow, we’re looking for a dynamic and resourceful team member to support both our executive operations and technical procurement needs.
The Opportunity
We are seeking a highly organized, proactive Organizational Admin to keep our daily operations running smoothly. This in-office role combines executive support and office management with technical procurement responsibilities—ideal for someone who thrives on variety, takes ownership, and enjoys both administrative excellence and supply chain coordination.
Key Responsibilities
Executive & Office Support
● Manage the CEO’s calendar, meetings, and travel logistics with precision and discretion.
● Oversee office organization, incoming mail, and digital/physical filing systems.
● Maintain office supplies and vendor relationships to support a well-equipped workspace.
● Assist with job postings, applicant coordination, interview scheduling, and onboarding.
● Organize team meetings, off-site events, and internal communications initiatives.
● Interface with vendors, clients, and partners in a professional and responsive manner.
● Provide general administrative support to leadership and staff as needed.
Procurement & Inventory Management
● Source and purchase specialized parts and materials for CEMS installations and maintenance.
● Build and manage vendor relationships, negotiate pricing, and ensure regulatory compliance.
● Identify new suppliers to support innovation, cost savings, and risk mitigation.
● Monitor inventory levels and forecast needs to avoid service or project delays.
● Track purchases and inventory in QuickBooks and internal systems.
● Receive, label, and manage incoming and outgoing parts (new, used, repaired).
● Keep the warehouse organized and in sync with digital inventory records.
● Collaborate with the Office Manager to procure PPE and other warehouse supplies.
What We’re Looking For
● Prior experience in executive support, office administration, procurement, or inventory management.
● Excellent detail orientation, as well as organizational and communication skills.
● Ability to manage multiple priorities and work independently.
● Familiarity with QuickBooks, spreadsheets, and basic inventory systems.
● Comfortable working in a technical or operations-focused environment.
Why Join Us?
● Be part of a team committed to excellence, ownership and growth.
● Work closely with a hands-on leadership team that values initiative and problem-solving.
● Help shape and streamline the operational backbone of a growing company.