Our Front Desk Administrative Assistant is the first person our clients and visitors encounter and is often the “face” of the Company. The successful candidate will be welcoming with a positive “can-do” attitude. We are seeking someone with the ability to demonstrate great time-management and multi-tasking skills, who shows initiative while working independently and with a discerning sense of urgency when required. In return, this is a fun working environment with a team atmosphere and the opportunity to learn new skills and develop your potential along the way.

Responsibilities:

- Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him/her to the appropriate location.

- Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.

- Receives mail, documents, packages, and courier deliveries and distributes items accordingly.

- Prepares outgoing mail or packages as needed.

- Maintains a clean reception area and keeps conference rooms tidy and ready for meetings.

- Receives and responds to Front Desk emails.

- Order Office Supplies and maintain an orderly Office Supply Closet.

- Order Safety Supplies and maintain an orderly Safety Supply Closet.

- Scan, file, and organize accounting documents digitally and physically.

- Provides administrative and light clerical support to various departments.

- Assist with coordinating internal events.

- Perform other duties as assigned.

Qualifications:

- Ability to work a minimum of 40 hours per week.

- 2 years of office administration, receptionist, or front desk secretary experience.

- High School diploma or equivalent required.

- Outstanding verbal communication skills.

- Excellent interpersonal and customer service skills.

- Excellent organizational skills and attention to detail.

- Understanding of Administrative and clerical procedures.

- Ability to maintain confidential information.

- Bilingual (English/Spanish) preferred but not required.

- Proficient in Microsoft Office Suite.

Additional Info:

- $17- $21/hr DOE

- In-office Position

- Office location: Tempe, AZ

- M-F 40hrs/ week

- Paid time off

- Health insurance

- Vision insurance

- Dental insurance

- Life insurance