Administrative Assistant to Project Managers

On site, W2 employee

Job Description:

We are looking to hire an Administrative Assistant for our 5 Project Managers. This person will be responsible for clerical and administrative tasks related to steel fabrication jobs that the Project Managers manage; the Administrative Assistant will not be managing clients, jobs, work schedules or budgets.

Duties:

- Data entry to all applicable logs and databases.

- Organize documents, stamp documents, make copies, and complete other related clerical work.

- Follow up on orders for material, parts, etc.

- Obtains related documents and writes invoices.

- Maintains updates for progress of jobs.

- Coordinates with vendors and General Contractors, and may research new vendors.

- May send follow up emails to customers regarding approvals and report updates to Project Manager.

- Manages turn around process with drawings.

- Creates ship tickets.

- Helps prepare written documents.

- Track certain product shipments.

Requirements:

- Must have 1 year experience with reading construction drawings (blueprints).

- Proficient computer skills including Microsoft Office Suite (Word and Excel) and Google Suite (Docs and Sheets).

- Experience in data entry is a plus.

- Experienced with Tekla software is a big plus.

- Must be able to pass a drug test.

- Acceptable scores on aptitude, IQ and personnel potential analysis testing.

- Minimum of 1 year experience in a similar role preferred.

- Excellent written and verbal communication skills.

- Ability to multi-task and work under pressure in a fast-paced environment.

Job Type: Full-time

Work hours: Full-time, Monday through Friday 8:30 AM - 5:00 PM (with a :30 minute meal break).

Compensation: $15-$20 per hour

Benefits: Medical, dental, paid time off, holiday pay, etc. Waiting periods do apply.

Please note that the office is located on the second floor of an office building with no elevator. Applicant should be comfortable going up and down stairs.